Join Medibank as an EA to Hub Leads role. We believe our greatest potential lies in the people who work with us and strive to create the best health and wellbeing for all of Australia.

Join Medibank in a pivotal role supporting two Hub Leads across our Policy, Advocacy & Reputation Group. As an Executive Assistant, you’ll be the backbone of our operations; providing high‑quality, timely, and professional support in a quick‑paced workplace. This is more than diary management; you’ll be at the heart of stakeholder engagement, external events, and strategic planning.

This is a full‑time position offering flexibility and the benefit of our 4‑Day Work Week (Fridays are gift time). It provides an opportunity to make a real impact while enjoying work‑life balance.

Key Responsibilities:

- Executive Support: Manage complex diaries, coordinate email, and ensure Hub Leads are fully prepared for meetings.
- Stakeholder Engagement: Act as a key point of contact for internal and external stakeholders, including consultants, suppliers and senior leaders.
- Event & Travel Coordination: Organise external meetings, speaking events and travel arrangements—often involving multiple stakeholders.
- Project & Planning: Support quarterly planning, assist with major events including corporate reporting such as financial results and annual general meeting, and keep contact lists up to date.
- Communication Excellence: Prepare and present communications and briefing packs with precision and timeliness.
- Operational Support:



Handle expense reconciliations, invoice processing and onboarding/off‑boarding processes.
- Adaptability: Be ready to manage urgent matters after hours when required (e.g., travel disruptions).

Must haves:

- Proven experience as an Executive Assistant or similar role in a high‑volume, fast‑paced environment.
- Exceptional organisational skills with the ability to manage multiple priorities, proactively organise tasks based on urgency and importance, and regularly review deadlines and meeting strict deadlines.
- Strong interpersonal and communication skills; comfortable liaising with senior leaders and external partners.
- High level of confidentiality and discretion.
- Proficiency in Microsoft Office Suite and willingness to adopt new technologies.
- Ability to plan ahead, anticipate needs and proactively identify risks and opportunities.

Imagine working with us…

We understand that work means different things to everyone. We know happy, healthy people make great teams, and great teams put more heart into each customer and patient interaction. That’s why we’re reinventing work.

Imagine a workplace where work didn’t feel like work. A workplace where you could shape when and where you work to have more impact. Where versatile working isn’t a buzzword, it’s a reality. Imagine a workplace that helps you and your family thrive. Where connection, personal development and health and wellbeing are front of mind.

Location: Melbourne, Victoria, Australia.

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📌 EA to Hub Leads (Melbourne)
🏢 Medibank
📍 Melbourne