Oaks Cypress Lakes Resort are looking for a passionate and driven Conference & Events Coordinator to join our team on a part time basis.
This role is ideal for someone who thrives in a fast-paced setting, enjoys bringing events to life, and takes pride in delivering seamless experiences from initial enquiry to event completion.
As the Conference & Events Coordinator, you will be the key point of contact for clients, working closely with internal departments to ensure every conference, meeting, and event runs smoothly and exceeds expectations.
Key Responsibilities Include:
Manage conference and event enquiries from initial contact through to post-event follow-up.
Prepare function sheets, contracts, and event orders with robust attention to detail.
Qualify each event proposal,
accepting those which match availabilities and are in line with conference marketing and strategy plan.
Assist with promotional ideas to improve the event planning and implementation process.
Be present during events to ensure smooth delivery and handle any last-minute changes.
Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, ensure appropriate décor (florals, linens, colour schemes) to meet the quality expectations of Minor Hotels.
Maintain a strong understanding of the hotel property and its food and beverage features to actively sell to clients.
Shift Details (subject to change):
Roster includes some evening and weekend shifts, depending on event requirements