Company Description:
BlueChip Communication is a specialist strategy, marketing, and communication firm focused on helping financial services leaders and brands protect and grow reputation, impact, and revenue.
The company works with senior executives and Boards across finance and closely linked sectors, including banks, asset and fund managers, fintechs, superannuation funds, insurers, lenders, private equity, and professional services firms.
BlueChip Communication integrates evidence-led strategy with multiple PR and marketing disciplines to drive predictable growth, raise capital, and strengthen stakeholder relationships.
The team supports clients managing complex, interrelated issues, including market disruption, reputation protection, and perception crises, while helping them improve positioning, profile, and communication outcomes.
This is a key role at thecentreof the business and an essential support to the Managing Director andLeadership team.
The person in the role is accountable for the MD's diary and inbox, helping manage her time and for supporting financial administration, people&culture;, compliance,financeand stakeholder communication.
You'rethe air-traffic controller for the MD, ensuring priorities are clear, deliverables areproduced,and deadlines orcompliance requirementsare managed effectively.
Key Responsibilities:
Executive Support & Calendar Management
Manage the MD's calendar and inbox, triaging and prioritising emails,tasksand meetings
Proactively manage scheduling conflicts and competing priorities
Source meeting materials and background notes
Flag urgent client, team,reputationor revenue-critical items
Draft and prepare correspondence on behalf of MD
Ensure follow-ups, actions and commitments are tracked,doneand closed
Assistwith timesheets and projectplanning in Xero
Governance & Compliance
Managemeetinglogistics,agendasand documentation




Prepare and distributemeetingpapers and executive packs
Track actions and ensure follow-through
Maintain secure records of key company documentation and resolutions
Support regulatory filing requirements (in liaison with external advisers)
Manageinsurances,androutine legal agreementsandouroperating cadence
Be the link between the MD's inbox and our bookkeeper
Approve routine payments
Track and control office andthird-partycosts
Track signed Letters of Engagement and billing triggers
Maintain financial documentation in Microsoft 365 (SharePoint/Teams)
Recruitment & People
Assistwithrecruitment processes andonboarding
Coordinate performance review cycles, including:
Managing review timelines and reminders
Preparing feedback forms and distribution
Collecting and collating feedback confidentially
Preparing summary packs for leadership review
Ensuring documentation is securely stored
Maintain a well presented and effective office space
Organize team events - social outings, offsites,etc.
Project & Operational
Support internal initiatives and industry programs
Keep detailed and up to date WIP and to-do lists to enable good teamwork
You will work confidently across the Microsoft ecosystem, Xero, HubSpot andvariousmeans of shared documentation
Youwill be:
Calm under pressure
Excellent atprioritization
Commercially aware, with afocus onrevenue,costsandrisk
Across the detail while alsokeepingsight of the big picture
Proactive, includingpredictingand flagging/addressingrisks
Discreet and trustworthy
Digitally literate and comfortable with using AItools
Comfortable working directly with a strong, fast-thinking Managing Directorwho forgets things!
SomeoneeveryoneatBC trusts, respects and relies on as a valued colleague
Background/experience in PR, financial services, professionalservicesor agency environments ideal
Understanding of financial institutions and practices ideal but notrequired
#J-*****-Ljbffr

📌 Executive Assistant To Managing Director (New South Wales)
🏢 BlueChip Communication
📍 New South Wales