Location:Maddington, WA
Hours:Monday to Friday, 8:30am to 5pm
About us
Ashley Services Grouphas been a powerhouse in workforce solutions since ****, with over 300 staff and more than 7,000 associates nationally.
Our diverse operations span labour hire, technical services, and accredited training.
The Opportunity
We are seeking an experiencedTraining Administrator / RTO Administratorwith a solid RTO background to support training delivery acrossNIOT (RTO *****)andTRACMIN (RTO *****).
This role focuses heavily ondata accuracy, regulatory compliance within state funded contracts and student lifecycle managementwithin a high-performing RTO environment.
Key Responsibilities Core Functions
Ensure allstudent files and documentationmeet RTO compliance and audit requirements
Manageend-to-end student lifecycle processes(enrolments, commencements, completions, withdrawals)
Conducteligibility checks(FFS, funding, fee waivers) and verify supporting evidence
Maintain accurate and compliant records inaXcelerate
Monitor and resolvedata errors, discrepancies, and outstanding compliance items
Supportreporting and lodgements(including TAMS and rectifications)
Ensure correct handling ofqualification-specific requirements(e.g. WWCC, supporting documentation)
aXcelerate & Data Management
Enter and maintain data forLLN, attendance, units, and student support notesregularly
Process unit commencements and completions with accuracy




Track student progression and follow up missing or incomplete data
Student & Trainer Support
Professionally respond to student enquiries and manage administrative processes effectively
Work closely with trainers to support compliant delivery
Manage attendance tracking and communication processes
General Administration
Process invoicing and maintain financial records
Manage document control, filing, uploads, and archiving records
Print certificates, manage cards, and coordinate document distribution
Support student placements and liaise with host employers
Requirements
Proven experience inRTO Administration with strong compliance exposure
Good understanding ofASQA standards and audit expectations
Strong understanding ofWA DDTWD funding requirements (highly regarded)
Solid working knowledge ofaXcelerate (highly regarded)
High attention to detail and accuracy in data management
Ability to identify and resolvecompliance gaps and risks
Team player, Organised, proactive, and confident working in a fast-paced environment
Why Join Us?
Work acrosstwo established RTOs ****** & *****)
Strong compliance-focused environment (well-structured processes)
Supportive team with clear systems and expectations
Stable, full-time opportunity in the VET sector
Open to all qualified applicants, including those requiring visa sponsorship.
Only shortlisted applicants will be contacted.
#J-*****-Ljbffr

📌 Training Administrator Wa (Western Australia)
🏢 Ashley Services Group
📍 Western Australia