Administration Officer
About us
Built By Geoff is a Fencing and Civil Contracting business with over 30 years' experience, specialising in Commercial and Mining Security Fencing.
We are looking for a highly organised Administration Officer to run the day-to-day office operations of our busy Kalgoorlie business. This is a wide-ranging, flexible, hands-on role covering accounts, payroll, site compliance, showroom sales and general administration. It is a high-pressure environment with competing deadlines and constant interruptions. You will thrive under pressure, keep things moving and be the friendly first point of contact for our clients.
Tasks & responsibilities
• Accounts payable – process supplier invoices through Hubdoc/Xero and prepare weekly payment batches
• Accounts receivable – invoice completed jobs, send monthly statements and follow up debtors
• Process weekly payroll, including superannuation
• Daily bank reconciliations in Xero across multiple accounts, and maintain GST and Fuel Tax Credit records
• Answer incoming calls and emails – take quote requests, assist clients and direct enquiries professionally
• Attend to sales and customer enquiries in our showroom – a quiet showroom that runs alongside your admin duties
• Coordinate site mobilisation/demobilisation and monitor site access compliance (medicals, drug & alcohol testing, police clearances, inductions)




• Maintain job and safety documentation, including timesheets, pre-starts, fitness for work and equipment checklists
• Raise purchase orders and manage office and workshop supplies
• Provide day-to-day administrative support to the Managing Directors
Qualifications & experience
• Experience in a similar administration, accounts or site administration role – mining or construction industry experience highly regarded
• Experience using Xero (or similar accounting software) for invoicing, payroll and reconciliations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• A calm, level-headed approach – able to prioritise and work accurately under pressure in a fast-paced environment
• Excellent organisational and time management skills, with the ability to juggle competing priorities
• Strong verbal and written communication skills, with a friendly, professional manner for customer sales and service
• High attention to detail and accuracy
• Ability to work independently and as part of a team
Benefits
• Hourly flat rate – $45 to $55 per hour
• Ongoing full-time employment for the right candidate – immediate start available
• Monday to Friday, 7:00am – 4:00pm – no weekends
• Varied, flexible role – no two days the same
Applicants must be based in Kalgoorlie - this is a residential position, not FIFO.

📌 Administration Officer (Western Australia)
🏢 Built By Geoff Fencing
📍 Western Australia