A hands-on events role bringing premium Wellineux experiences to life
Reports To
CEO / Founder
Employment Type
Full Time
Location
South Melbourne Office + Client Sites
About Wellineux
Wellineux creates experiences with impact. We partner with some of Australia's leading organisations and property groups to transform workplaces into destinations where people connect, recharge and thrive.
From premium events and large-scale installations to national wellbeing campaigns, placemaking initiatives and immersive activations, we create memorable experiences that strengthen communities and inspire meaningful connection.
At Wellineux, no two days are the same. One day you may be presenting a creative concept to a client; the next, styling a rooftop wellbeing festival, managing a national campaign rollout or installing a large-scale activation before sunrise. We are looking for someone who loves bringing ideas to life and is not afraid to get their hands dirty in the process.
Role Purpose
The Project Lead – Creative Experiences is responsible for leading the planning, coordination and delivery of Wellineux's premium events, activations, installations and workplace experiences.
This role combines creative project leadership with operational excellence. Working closely with the CEO, clients, partners and the wider Wellineux team, the Project Lead will transform concepts into exceptional experiences while ensuring every project is delivered seamlessly, safely and to the highest possible standard.
This is a highly collaborative and hands-on position requiring creativity, initiative and a willingness to jump in wherever needed. From preparing proposals and styling concepts through to loading vehicles, managing bump-ins, directing partners and packing down events, the Project Lead owns delivery from concept to completion.
Key Responsibilities
Creative Project Delivery
Lead the end-to-end delivery of premium events, wellbeing programs, activations and installations.
Translate creative concepts into detailed implementation and production plans.
Prepare project timelines, schedules, run sheets, briefs, trackers and handover documentation.
Manage multiple projects simultaneously while maintaining exceptional quality and attention to detail.
Ensure every project reflects the Wellineux brand and exceeds client expectations.
Identify opportunities to elevate each experience through thoughtful creative details and innovative ideas.
Client Experience
Build trusted relationships with clients through exceptional communication, responsiveness and service.
Attend client meetings, site inspections and planning sessions.
Present creative concepts, activation ideas and project recommendations.
Maintain clear, proactive communication throughout the full project lifecycle.
Resolve challenges quickly, calmly and professionally.
Ensure every client interaction reflects Wellineux's commitment to excellence.
Event & Activation Delivery
Lead on-site delivery of events, activations and installations.
Coordinate and actively participate in all event bump-ins and bump-outs.
Oversee the installation of styling, furniture, signage, equipment and event infrastructure.
Manage partners, facilitators, hosts, contractors and event staff on-site.
Conduct site inductions, partner briefings and team briefings.
Ensure every activation is delivered safely,



professionally and on schedule.
Act as the lead Wellineux representative during events.
Host and support activations where required.
Styling & Experience Design
Contribute to creative concepts, guest journeys and styling direction.
Source furniture, props, florals, equipment and styling elements through trusted partners.
Create mood boards, presentation materials and visual references.
Style event spaces to premium Wellineux standards.
Ensure every detail contributes to a cohesive and memorable guest experience.
Continuously research trends, creative partners and emerging experiences.
Logistics & Operations
Coordinate freight, deliveries, collections and site access.
Manage partner bookings, equipment hire and project resources.
Maintain Wellineux assets, event equipment and inventory.
Prepare event kits and ensure all resources are packed, checked and event-ready.
Coordinate interstate freight and national logistics where required.
Support warehouse organisation, stock control and equipment maintenance.
Project Administration & Commercial Management
Prepare proposals, quotations and project documentation.
Develop event schedules, implementation plans and production documentation.
Maintain project trackers, budgets and costings.
Coordinate partner quotations, invoices and purchase orders.
Track milestones and ensure actions are completed within agreed timelines.
Prepare wrap-up reports, client summaries and post-project evaluations.
Maintain accurate records, contracts and project files.
Innovation & Continuous Improvement
Continually seek new partners, experiences and activation ideas.
Research industry trends, emerging wellbeing concepts and placemaking opportunities.
Contribute ideas to client proposals and new business opportunities.
Assist with developing new Wellineux products, services and partnerships.
Identify opportunities to improve systems, processes and project delivery.
Hands-On Responsibilities
This is not a traditional office-based project management role. The successful candidate will be expected to actively participate in event delivery, including:
Event bump-ins and bump-outs.
Loading and unloading vehicles.
Lifting, carrying and moving event equipment, furniture and styling elements.
Installing signage, furniture, florals, décor and activation materials.
Packing and preparing event kits.
Driving between the Wellineux office, partner locations and client sites.
Setting up and resetting activation spaces.
Assisting practitioners, facilitators, hosts and partners where required.
Supporting the team before, during and after events.
Working early mornings, evenings or weekends when project schedules require.
Key Skills & Attributes
Exceptional organisation and project management skills.
A strong creative eye and meticulous attention to detail.
Passion for creating memorable, premium experiences.
Calm, confident and solutions-focused under pressure.




Ability to manage multiple priorities and shifting deadlines.
Excellent written, verbal and interpersonal communication skills.
Confidence communicating with senior stakeholders, clients and partners.
A hands-on mindset and willingness to pitch in wherever required.
Skilled, personable and approachable.
Passion for hospitality, workplace experience and placemaking.
High levels of initiative, accountability and adaptability.
Ability to work independently and collaboratively in a fast-paced setting.
Proficiency in Microsoft Office, Canva and project management platforms such as Monday.com, Asana, Trello or similar.
Experience & Qualifications
3–5+ years' experience in event management, activations, workplace experience, hospitality, production or project management.
Demonstrated experience delivering premium events or activations from concept through to completion.
Experience working with corporate clients, property groups, agencies or premium brands is highly regarded.
Experience managing partners, contractors and project stakeholders.
Experience leading on-site event delivery and production logistics.
Strong understanding of project planning, budgeting, administration and operational delivery.
A current driver's licence is essential.
Experience driving larger vehicles or towing trailers is advantageous but not essential.
Relevant qualifications in Event Management, Marketing, Communications, Project Management or a related discipline are desirable but not essential.
Working Conditions
Work will be conducted from the Wellineux office in South Melbourne and across client sites, predominantly within metropolitan Melbourne.
Early morning, evening or weekend work may be required depending on event schedules.
The role includes physical setup and pack-down responsibilities, including lifting, carrying and positioning event materials and equipment.
Flexibility and reliable access to transport are required.
Success Measures
Exceptional client, partner and participant satisfaction.
Seamless delivery of events, activations and installations.
Projects delivered safely, on time and within approved budgets.
Outstanding presentation, styling and attention to detail.
Strong partner and stakeholder relationships.
Innovative ideas that elevate the Wellineux offering.
Positive and effective team collaboration.
Safe, productive and well-managed on-site delivery.
Accurate project administration, documentation and reporting.
Consistent embodiment of Wellineux's values and professionalism.
Creation of memorable experiences that strengthen Wellineux's reputation and support continued growth.
Why You'll Love Working at Wellineux
At Wellineux, we do not simply organise events—we create moments that people remember.
You will work alongside a passionate, creative team delivering experiences for some of Australia's most recognised organisations and property groups. You will have the opportunity to shape innovative concepts, collaborate with inspiring clients and partners, and see your ideas come to life from concept through to delivery.
If you are someone who loves variety, thrives in a fast-paced environment, enjoys rolling up your sleeves and takes pride in creating exceptional experiences from start to finish, we would love to hear from you.
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📌 Project Lead – Creative Experiences (Melbourne)
🏢 Wellineux
📍 Melbourne