PROGRAMMED Energy and Resources is seeking an organised and motivated Administration Assistant to support our Hunter Mining operations.
This is an excellent opportunity for an experienced administrator who enjoys variety, thrives in a fast-paced environment and takes pride in delivering high-quality administrative support.
What's on Offer?
6-month project (August **** - February ****)Monday to Friday roster (Mon to Thu hours 6am-2:30pm, Fri hours 6am -12pm)Ongoing opportunities for the right candidate after project completionJoin a professional team with a strong commitment to safety and quality
About The Role
As the Administration Assistant, you'll provide essential administrative support for our Industrial Maintenance operations, ensuring business processes are completed accurately, efficiently and on time.
Your Responsibilities Will Include
Processing accounts payable invoices and supporting customer invoicing activities.Performing accurate data entry and maintaining customer and operational databases.Supporting payroll through the daily scanning and checking of timesheets and resolving payroll queries.Assisting with debtor management and customer account administration.Preparing reports and maintaining business documentation.Compiling Material Data Register (MDR) documentation in accordance with customer requirements.Uploading HR, training and compliance documentation into systems including Damstra and ProSafe.Maintaining KPI reporting, vehicle inspections and operational records.Liaising with customers, suppliers, service providers and internal stakeholders.Assisting with office administration, including stationery, uniforms and workplace consumables.Providing administrative support across multiple Programmed locations when required.Supporting a safe, compliant and well-organised workplace.




About You
To be successful, you'll have:
Certificate II in Office Administration or a relevant business qualification.Previous administration experience within a busy office environment, ideally supporting multiple sites or operational teams.Experience with accounts payable, invoicing or financial administration.Robust data entry skills with a high level of accuracy.Advanced computer skills across Microsoft Office and business systems.Excellent organisational and time management skills.Strong communication and customer service skills.The ability to work independently while contributing positively to a team.A commitment to confidentiality, quality and continuous improvement.
Programmed Industrial Maintenance is a leading provider of industrial maintenance solutions across the mining, oil & gas, manufacturing, utilities, and infrastructure sectors.
We combine national capability with local expertise to deliver quality outcomes for our clients while providing rewarding career opportunities for our people.
Work for a professional team with years of industry experience that is committed to your safety.
Great careers start with us!!!
Who We Are
As one of Australia's largest employers, we work with great companies all around Australia and New Zealand to give you the best opportunities to work when and where you want to.
At Programmed, we are committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experiences and perspectives.
We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.
So it's over to you.
If you would like to join our team, APPLY now.
To learn more about working with Programmed, we encourage you to visit our website.

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