About Tradition Tradition is the interdealer broking
arm of Compagnie Financière Tradition, one of the world's largest
interdealer brokers for over-the-counter financial and commodity
products. With a presence in over 30 countries and a history
spanning more than 65 years, Tradition is a market leader in
institutional interdealer broking in Asia, boasting a 45-year track
record in the Singapore market. Listed on the Swiss stock exchange,
we continue to innovate and expand our global footprint. Job
Purpose The Administrative Assistant will provide comprehensive
administrative and office management support to the Sydney office,
ensuring efficient operation of facilities and related services.
This role involves vendor management, coordination with finance on
billing and invoicing, and handling confidential HR tasks.
Additionally, the role requires adherence to and enforcement of
company policies concerning HR, Privacy, and Vendor Management. Key
Responsibilities This role has a wide range of small tasks to keep
the business running smoothly which include: Manage office-related
services, including rental agreements, utilities, office supplies,
and cleaning services. Coordinate with building management and
external service providers to ensure uninterrupted office
operations. Maintain an accurate inventory of office supplies,
ensuring timely replenishment. Establish and maintain relationships
with vendors and service providers. Review, negotiate, and manage
service agreements to ensure cost-effectiveness and quality
standards. Collaborate with the finance department on vendor
billing, invoicing, and payment processes.



Maintain accurate
records of office expenses and prepare reports as required. Assist
in the recruitment process for support staff, including scheduling
interviews and preparing relevant documentation. Manage
confidential employee contracts and ensure proper filing and
record-keeping. Assist with onboarding processes, ensuring
compliance with HR policies and privacy standards. Ensure adherence
to company HR policies, particularly around recruitment, employee
contracts, and data privacy. Assist with compiling and preparing
reports for compliance, finance, or other departmental needs.
Provide administrative assistance to executives and team members,
including scheduling meetings, preparing documents, and organizing
travel arrangements. Prepare and distribute internal
communications, meeting agendas, and minutes. Qualifications and
Experience Proven experience in an administrative or office support
role, preferably within a corporate or professional services
environment. Strong proficiency in Microsoft Office Suite (Word,
Excel, PowerPoint, Outlook) and familiarity with office management
tools. Experience with billing, invoicing, vendor management, and
following processes. Robust organizational skills with the ability
to multitask and prioritize effectively. High level of discretion
and confidentiality, especially when handling sensitive HR matters.
Working Conditions Based in the Sydney office with occasional
travel as required. Standard business hours with occasional
flexibility needed for meetings or deadlines. Please send in CV and
expected salary to be considered

📌 Sydney | Administrative Assistant (New South Wales)
🏢 Compagnie Financiere Tradition (Asia Pacific)
📍 New South Wales