Bird in Hand—an internationally celebrated winery known for its premium wines, immersive experiences and bold artistic vision— are seeking a highly organised and tech-savvy
Executive / Administrative Assistant
to support the Executive Team while acting as the primary point of contact for the organisation's IT systems and processes.
Key Responsibilities
Executive Team Assistant:
Manage correspondence as required
IT Assistance:
Serve as point of contact for the organisations IT
Maintaining filing systems, ensure information security and develop administrative process improvements
Manage hardware ordering process and coordinate inventory of IT assets
Keep IT licenses current
Train staff on the use of our IT and filing systems
Administration:
Answer all incoming phone calls in an efficient and qualified manner, assisting with queries directly, or transferring the call to the relevant team member.
Manage the admin email address and respond to all customer queries are responded to in an efficient and professional manner.
Arrange staff travel/accommodation as required
Responsible for the timely input of all data to produce the weekly team statistics.
Creation of weekly Executive Team Agenda/Pack ensuring all detail is correctly entered and presented.
Review and prepare documents relating to the weekly Executive meetings (agenda and statistics)
Ensure the accuracy and maintenance of each Divisions Statistics




Coordinate weekly team building activities for the team.
Effective management of the office including daily and continues set up (and clearing) of the boardroom, as well as ordering of staff amenities for the office and weekly milk order.
Collection and distribution of mail twice a week from the post office
Complete monthly office stationery order.
Assist and carry out on behalf of the Department of Human Resources with recruitment/interviews/contracts/induction process, as required
Update the Admin Scale document, as required
Manage staff communications, as/when directed by the Executive Director, CEO and CFO
Manage weekly CSW weekly meetings, reviewing & presenting accurate CSWs to ED, CEO, CFO
Create & distribute monthly What's Happening email to current list of Staff & Shareholders
Entering Purchase Orders into Sage as required
Review and distribute weekly Purchase Order Review prior to Executive Meetings. Manage internal communications following decision from ED, CEO, CFO.
Maintain current License Register
Serve as back up across all divisions, when required.
About You
Experience in executive/administrative support with strong IT capability.
Confident managing systems, technology, and process improvements.
Highly organised, professional, and discreet.
Strong communication and problem-solving skills.
Apply Now
Applications will remain open until the right candidates are appointed.

📌 Executive / Administrative Assistant (South Australia)
🏢 Bird in Hand Winery
📍 South Australia