Position Title:
Site Administrator, Document Control Coordinator
Location:
Ngaanyatjarra Lands
Roster
: 2 weeks on 2 weeks off
The Opportunity
We are seeking a highly organised and detail-focused Site Administrator, Document Control Coordinator to support the daily operations of our maintenance team. This role is responsible for managing trade documentation, processing work reports, maintaining accurate job records, and supporting scheduling and invoicing functions to ensure efficient project and maintenance delivery.
Key Responsibilities
Review and process daily trade work reports and maintenance documentation.
Update and manage job statuses within the maintenance operations system.
Ensure all records, trade notices, and supporting documents are accurately filed and maintained.
Liaise with trades and supervisors to resolve missing or incorrect information.
Support scheduling activities, including job reallocations and coordination updates.
Assist the invoicing team by verifying labour, materials, and supporting documentation.
Maintain compliance with internal procedures, reporting standards, and audit requirements.
About You
You are proactive, organised, and capable of managing multiple priorities in a fast-paced operational environment. You have strong attention to detail and enjoy working collaboratively across teams to ensure smooth workflow coordination.
Skills and Experience
Experience in site administration, document control, maintenance administration, or operations support.




Strong administrative and document management skills.
Ability to interpret trade or maintenance-related reports and documentation.
Excellent organisational, communication, and time management skills.
Proficiency in Microsoft Office and maintenance/job management systems.
Experience in construction, maintenance, housing, or trade environments highly regarded.
What We Offer
Purpose-Driven Work:
Contribute to meaningful outcomes for remote Indigenous communities
Market-competitive salary & NFP Salary Sacrificing:
Enjoy a competitive salary package with salary sacrificing option.
Supportive Team Environment:
Work with committed professionals across finance and community services
Career Development:
Opportunity to broaden experience across a large, complex organisation
About the Ngaanyatjarra Council
The Ngaanyatjarra Lands are managed by the Ngaanyatjarra Council Group (NCG), a wholly community-led organisation representing the interests of Traditional Owners (Yarnangu) across 11 communities in the Central Desert region of Western Australia.
Established in ****, NCG employs over 450 people and delivers essential services including health, utilities, construction, employment, community development, shops, roadhouses, art centres, and land services. We are one of Australia's largest and most successful Indigenous organisations.
Join us in supporting strong governance, financial accountability, and a vibrant future for Ngaanyatjarra communities.
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📌 Site Administrator, Document Control Coordinator (Coffs Harbour)
🏢 Ngaanyatjarra Council
📍 Coffs Harbour