Permanent part time, 30 hours per week, 40 weeks per year (aligning with School terms)
Plus 20 hours per week, 8 weeks per year (in term breaks)
About Westminster
Westminster is a leading coeducational, Early Learning to Year 12, day and boarding Uniting Church school. We aspire to be the best school for an exceptional education, developing individuals of great character to achieve more than they thought possible. We want Westminster to have a world class reputation, renowned for a genuine focus on wellbeing, inspired by our values of kindness, resilience, mindfulness, curiosity, courageousness and inclusivity.
About the role
The Office Assistant provides a welcoming and effective 'front of house' customer service function to students, parents, staff and visitors and callers to the Early Learning Centre. This position also provides administrative support to the ELC Director and senior staff in the ELC, liaises with the Student Enrolments team and has key responsibilities that include:
Provide customer service to visitors, greeting and assisting all visitors to the ELC
Polite and efficient handling of incoming telephone calls
Respond to ELC enrolment enquiries from the first point of contact, through to the commencement of a student in the ELC and liaise with the Enrolments Team to facilitate the movement of future ELC students through the pipeline.
Manage the daily student absentees on the School database, recording all students on excursions/approved leave of absence and checking with the ELC Director regarding anomalies
Operation of 'front of house' reception and dispatch functions




Provide clerical support and general administrative assistance to the ELC Director and senior ELC staff members
Undertake finance processes such as processing billing, purchase orders and invoices as required
The successful applicant will be able to demonstrate the following:
Demonstrated experience in providing excellent customer service in a busy and dynamic reception role
Well-developed office administrative and organisational skills.
Sound knowledge and understanding of office procedures and functions
Excellent written and verbal communication skills.
Sound organisational and time management skills.
Well-developed skills in using technology including word, excel, and email
Demonstrated knowledge and experience in managing information in a database
First Aid certificate.
Well- developed interpersonal skills in communicating with students, teaching staff and parents.
Ability to demonstrate active listening, tact and diplomacy and provide support as necessary
Exceptional phone manners and personal presentation.
Initiative and the capacity for self-direction, while at the same time contributing to the output of the larger team.
A positive, enthusiastic team member with superior organisational skills, the ability to set goals and prioritise work, adapt to change and the capacity to manage multiple, simultaneous tasks.
Demonstrated ability to liaise professionally with a diverse range of people.
Ability to relate to students and parents from a range of backgrounds.
A position description is available on our website under Careers
Applications close 5pm Wednesday 22 July ****.
Westminster, where you can achieve more than you thought possible.
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📌 Office Assistant (Adelaide)
🏢 Westminster School Adelaide
📍 Adelaide