NHOA Energy Australia is seeking an organised and proactive Document Controller to support our Battery Energy Storage System (BESS) project delivery teams and our Australian offices. You'll work closely with Project Managers and Project Engineers to deliver projects to scope, time, and budget while managing project documentation and gaining experience working on renewable energy projects.
Key Responsibilities
Project Delivery Support
Support Project Managers in delivering assigned BESS projects to scope, time, and budget
Coordinate with staff and subcontractors to align, collect and share project documentation
Support project handovers between business development, project execution and service teams and to the client
Documentation & Communication Management
Maintain and organise project files, documentation, and records using Document Management Systems (SharePoint, Aconex, InEight, Autodesk Docs/Autodesk Forma, 3DExperience, etc.)
Manage the Execution Deliverable Register and track submission of project deliverables
Format and distribute general business and project documentation such as reports, presentations, and correspondence
Coordinate document reviews, approvals, and version control processes
Maintain project filing systems in accordance with NHOA standards and contractual requirements
Create templates for digital quality checklists
Meeting Management & Documentation
Organise and coordinate meetings
Lead project meeting minute taking, ensuring accurate capture of decisions and actions
Maintain and update project meeting Action Registers, tracking completion and accountability
Prepare meeting agendas and distribute supporting documentation
Follow up on action items and ensure timely completion
Experience & Background
2-5 years of experience in document control, administration, or similar role
Proven experience supporting multiple projects simultaneously in a fast-paced environment
Technical Skills




Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills
Experience with Document Management Systems (SharePoint, Aconex, InEight or similar platforms)
Solid document formatting, presentation, and reporting skills
Ability to create and maintain complex spreadsheets, databases, and tracking systems
Core Competencies
Exceptional organisational skills with strong attention to detail and accuracy
Excellent written and verbal communication skills
Ability to prioritize competing demands and manage multiple deadlines effectively
Proactive approach
Discretion and ability to handle confidential and commercially sensitive information
Qualifications
Diploma or Certificate IV in Administration, IT or related field highly desirable
Desirable Qualifications
Previous experience in engineering, construction or energy sector
Knowledge of project delivery processes
Experience working in a multi-cultural, international organization
What We Offer
Join NHOA Energy Australia and take on a dynamic role that bridges administration and project management. This position offers:
Career Progression:
Possibility to gain experience and advance into a project administrator or similar role
Flexible Working:
Hybrid work arrangement based in Perth
Diverse Experience:
Exposure to various stages of BESS project delivery, from planning through construction and commissioning
Professional Development:
Access to training and development opportunities
Collaborative Environment:
Work with experienced project professionals and international teams
Industry Leadership:
Be part of Australia's energy transition and the expanding energy storage market
Values-Driven Culture:
Join a company committed to Safety, Transparency, Accountability, Respect, and Sustainability
NHOA Energy Australia is an equal opportunity employer committed to building a diverse and inclusive workforce.
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📌 Document Controller (Adelaide)
🏢 NHOA AUSTRALIA
📍 Adelaide