ABOUT ELITE ROADS:
Elite Roads is an experienced Road Construction Company operating in VIC. We specialise in innovative approaches and the latest technologies to deliver the best quality projects in the safest way possible.
ABOUT THE ROLE:
With some exciting projects in the pipeline for ****, we are seeking an experienced Contract Administrator to join our team.
As the Contract Administrator you would be responsible for administering our contracts in an effective and effective manner per the needs of the organisation. The Contract Administrator will be responsible for ensuring all documentation is collected for each project and progress claims are completed on time in accordance with pricing schedules.
The Contract Administrator will work closely with the Surfacing Operations Manager, Project Managers, Engineers, Supervisor and the finance and HSEQ departments to ensure contract requirements are being satisfied.
KEY DUTIES AND RESPONSIBILITIES:
Reporting to the Surfacing Operations Manager, your daily tasks will include but not be limited to:
Financial:
Reviews subcontract estimates, including proposed materials, production costs, etc and determine whether they seem reasonable and accurate
Management of contract administration, head contract and subcontracts (progress claims, variations, EOT's invoicing in project/ contract delivery)
Submits all supporting documentation in line with contract to ensure payments are not delayed
Maintain registers of variations and claims, delays, and instructions, and use this information to build formal claims
Monitor all contract deadlines and conditions to ensure timelines are kept and all relevant payments or information have been met




Approves all supplier and material invoices against timesheets or dockets to ensure accuracy of quantity being charged. Cross checks project rates to ensure material and subcontractors are charging the correct rates
Job codes approved invoices for Accounts Payable to enter
Resolves invoice discrepancies by collecting and analysing project information such as dockets, asphalt reports, job sheets, variations, subcontractor timesheets, incorrect rates and quantities etc
Collects bank guarantees from clients when they fall due in line with contracts
Working with all parties to ensure the best possible Commercial outcome is achieved
Preparation and execution of Progress payment, variation and final accounts
Compliance
Attend meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
Communicating with the HSEQ Manager regarding achievement of specified HSEQ standards and induction requirements as per the contract
Ensuring that the project conforms with Corporate, Client, ISO and AS/NZS regulatory / legal requirements
Resolves discrepancies by collecting and analysing project information such as dockets, asphalt reports, job sheets, variations, subcontractor timesheets, etc




Recommend & implement improvement processes relating to all works/ methods of providing services
Ensures that all records are accurate and up to date
Checks that all subcontractors are pre-qualified before engaging on projects
Create regular status reports regarding progress on projects
Write contract letters and other communications and notices
Maintains technical knowledge by attending educational workshops, tender pre-meetings, reviewing technical publications, etc
ABOUT YOU:
Tertiary qualification in contract administration, finance or similar (desirable)
Proven experience in the Asphalt and Road Construction Industry
Ability to manage very complex situations and problem-solving
Ability to drive results and ensure accountability
Deadline focused, proficient in planning, organising, and working to timelines.
Effective verbal & listening communication skills
Attention to detail & high level of accuracy
Strong IT skills
Strong negotiation and leadership skills
Multitasking and the ability to work independently as well as part of a team
Exhibits strong organizational and time management abilities
WHY ELITE ROADS:
A respected organisation with stability and security
Exciting projects in the pipeline with endless skill and knowledge development opportunities
Support and guidance from an experienced and knowledgeable team
A collaborative, positive and passionate team culture
If this job sounds like a journey you would be suited to, we would love to hear from you!
Hit the apply now button or for further information or to arrange a confidential discussion regarding the role please contact:
[email protected]
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📌 Project / Contract Administrator (Melbourne)
🏢 Elite Roads
📍 Melbourne