ABOUT
Our client is an independent multi-family office dedicated to serving a select group of families and not-for-profits with integrity, transparency and confidentiality. With over a century of combined experience, they provide institutional-grade investment services and specialise in tailored, sophisticated and multi-disciplinary solutions, where client confidentiality is paramount. Committed to sustainable stewardship, they are seeking to appoint an experienced
Investment Administrator
to join their dynamic team.
THE ROLE
As an
Investment Administrator
, you will ensure smooth operations and compliance in managing custodial and non-custodial, listed and unlisted client assets. This role involves coordinating between the Client Relationship Manager and the Fund Manager to facilitate transactions, maintain records, and oversee various aspects of fund administration.
KEY RESPONSIBILITIES:
Manage account openings with fund managers and ensure regulatory documentation is complete.
Process applications, redemptions, FATCA/CRS checks, and payments.
Track paperwork, confirmations, and resolve AML/KYC requests to maintain compliance.
Monitor trade execution and manage trade fees, promptly resolving errors and communicating with custodians.
Reconcile cash positions, income distributions, and capital calls,



including monthly reconciliation of the internal client reporting portal and external custodians.
Manage advisor-managed assets per client instructions and address queries in collaboration with relationship managers.
Update the client reporting portal for out-of-custody assets and liaise with custodians and their reporting platform.
WHAT YOU NEED TO SUCCEED IN THIS ROLE:
Degree in Finance or Business Administration (preferred)
1-2 years of experience with WRAP platforms, custodians, fund managers, or advisory groups
Experience in investment administration
Solid understanding of AML/KYC for different entities
Proficient in Excel
Ability to manage in a volume peaks (quarterly reporting cycle), manual processing workplace
Knowledge of unlisted assets, external mangers and Australian tax entities is a plus
WHAT IS ON OFFER:
Hybrid work environment with flexible hours
Comprehensive leave benefits, including paid parental leave and additional purchased leave
Financial wellness support
Diverse and inclusive team culture
Opportunities for professional development and career growth
Join a team that values genuine relationships and shared success. We align our interests with our clients and operate without conflicts. If this speaks to you, submit your resume and cover letter—let's cultivate a future of trust and transparency together!

📌 Investment Administrator (Sydney)
🏢 Catalina Consultants
📍 Sydney