Overview:

Full-time

,

C
ontinuing position

Salary
HEW
Level
7
(
$103,603 - $112,114)
+ 17% Superannuation and Flexible Working Arrangements
Based at the

Melbourne CBD

campus
,

and hybrid ways of working

About You
Join us as the Executive Assistant and Events Coordinator and play a pivotal role in supporting the University Secretary and Academic Registrar (USARG). In this position,
you'll
provide high-level executive support, streamline operations across the Office, and act as
a central point
of coordination for leadership activities and stakeholder engagement.
You'll
manage
travel arrangements, appointments and
meetings,
organise
events, and
ensure
effective and
timely
responses to stakeholder enquiries
including those from students,
staff
and visitors.
Working closely with the Manager Operations,
USARG
you'll
provide support with operational functions, provide coordination for large scale internal and external USARG events including all University graduations and USARG internal and external communication on behalf of the University
Secre
tary and Academic Registrar.
In addition,
you'll
oversee
all selected Committee and secretariat requirements on behalf of the University Secretary and Academic Registrar, including the preparation of papers,
reports
and submissions.
This is a rewarding role for someone who thrives in a fast‐paced environment, enjoys building strong relationships, and takes pride in delivering exceptional experiences for students,
staff
and visitors.
To be successful in this position,
you'll
have
:
Demonstrated experience in providing high-level executive and administrative support to an executive
or equivalent in a university environment or similar large and complex
organisation
.
Proven experience in event coordination and support, with the ability to plan,
organise
and provide
onsite
assistance
to ensure smooth event operations.
Excellent interpersonal skills including confidence to interact and negotiate with a wide range of internal
and external stakeholders such as executives, professional staff, senior
academics
and members of
the business community and government.
Excellent written and verbal communication skills with the ability to act diplomatically, discreetly,
courteously and with tact, as well as employ sensitivity and ensure confidentiality of matters.
Proven capacity to work efficiently and flexibly, both independently and as a member of a team to
provide high quality services in a customer
focussed
environment.
Significant proven ability to exercise initiative, judgment and problem solve independently, taking
responsibility for end-to-end completion of tasks within a quick-paced and complex environment.
Demonstrated ability to complete tasks to a high standard within tight deadlines and to
manage
competing
priorities.
Demonstrated high-level computer literacy




including with
Microsoft Office 365 applications such as:
Word, Excel, PowerPoint, Teams, Outlook, as well as Adobe Acrobat, electronic
document
and record
management systems and internet tools.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the
Office of the Vice-Chancellor (OVC)

Portfolio

The Office of the Vice-Chancellor (OVC) Portfolio supports the Vice-Chancellor and President in all
aspects of their work, and
provides
specialist strategic advice on, and has oversight of, enterprise
governance, compliance, policy, regulatory, and student lifecycle functions,
activities
and services.
The OVC Portfolio
comprises
two groups: the Executive Office, and the University Secretariat and
Academic Registrar's Group.
The Executive Office provides strategic, executive, and advisory support to the Vice-Chancellor, and
facilitates their engagement with a diverse range of stakeholders including the university community,
industry, external partners, as well as the executive and other stakeholders. The Executive Office sets and
advises on the "rhythm of the business" to support the flow of ideas and actions across the
University, and
oversees executive operations including provision of advice and secretariat support for the University
Executive Committee. The Executive Office also supports the Vice-Chancellor's strategic work program to
ensure
longitudinal alignment with RMIT's Mission, Vision, Strategy, and Values.
The University Secretariat and Academic Registrar's Group (USARG)
is responsible for
a range of
governance, compliance, regulatory, and student lifecycle activities from enrolment
though
to graduation.
The USARG operating environment is
highly complex
in view of more than 99,000 student enrolments
across the University in both vocational and higher education programs at campuses in Melbourne,
Europe
and Vietnam, as well as at several offshore locations in conjunction with educational and industry partners.
The USARG has a staff establishment of around 145 EFT across Australia and Vietnam, and an operating
budget
in excess of
$20 million.
Core University services provided by the USARG
include:
Academic Governance and Systems:
government reporting, systems operations, academic and admissions governance; invigilated assessment
(accreditation compliance);
Enrolment and Student Records
: student financials governance, student
records, enrolment compliance and records,



student visa and identity compliance, and global student
records;
Completions and Graduations
: program completions and graduation ceremonies; University
Secretariat: Council Committees and controlled entities;
Education Regulation, Compliance and
Assurance:
regulatory compliance and assurance;
Office of the University Secretary and Academic
Registrar
: complex and
high risk
student matters, external review and stakeholder requests, privacy and
freedom
of
information
, compliance, central policy, and contract services.

To Apply
Please
submit
your
CV
and
covering
letter
addressing

your suitability

for
this position by clicking on the '
' link a
t the top of this page
.
For further information about this position, please see the Position Description hyperlinked below or contact
Emily Kaye (Senior Talent Acquisition Advisor)
via email
******
Position Description -
Executive Assistant and Events Coordinator
Please note, if you are viewing this advert from an external site, please click 'apply' and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements
.
#LI-
Hybrid
Applications Close:
4 Mar ********** pm
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University's commitment to a safe, respectful and inclusive environment, from 1 January ****, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‐based violence declaration in accordance with the
National Higher Education Code to Prevent and Respond to Gender-based Violence
. Preferred candidates will also be required to undertake relevant pre‐employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT's safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via
******
or visit our Careers page for more contact information -
.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.

📌 Executive Assistant & Events Coordinator (Sydney)
🏢 RMIT University Employees, Location, Alumni
📍 Sydney