Job description
Personal Assistant supporting senior leadership, providing high-level support to three advisors in a dynamic, fast-paced Sydney CBD office.
Flexible work arrangements, enjoy hybrid work-from-home options while managing calendars, travel, client communications, and meeting preparation.
Competitive salary and perks, up to $100K + super, with the opportunity to grow and shape a newly created role in a collaborative, vibrant team.
Our client is seeking an energetic and proactive Personal Assistant to support three partners in a newly created role. This is a unique opportunity to be at the centre of a busy, collaborative environment where your organisational skills, personality, and professionalism will be highly valued.
About the Role
Managing calendars, scheduling appointments, and coordinating meetings across all three advisors
Coordinating domestic and international travel arrangements, including itineraries, bookings, and expense reconciliations
Preparing meeting minutes, board packs, presentations, and other professional documentation
Calling and liaising with clients, assisting with onboarding new clients, and following up on queries
Managing correspondence, emails, and general administrative tasks to ensure nothing falls through the cracks
Supporting the smooth delivery of client-facing activities, ensuring a professional and polished experience




Acting as a key point of contact for internal teams, fostering effective communication and collaboration
Who We Are Looking For
2-3 years' experience in an administrative, executive support, or similar role
Presentable, approachable, and confident in client interactions
Easy-going, positive, and enjoy building rapport with colleagues and clients
Organised, proactive, and capable of managing competing priorities
A team player who fits into an open, collaborative, and fun culture
Experience with Outlook, XPM, and Ignition desirable
Accounting or professional services experience is beneficial but not essential
Why You Will Enjoy This Role
Collaborative environment with regular team catch-ups
Social events including end-of-quarter drinks, Christmas parties, and other celebrations
A culture where your input and personality matter as much as your skills
Opportunity to shape and grow a newly created role
Direct exposure to senior leadership, work in a supportive, vibrant, and transparent culture
Be part of a team that works hard but also knows how to have fun
This role is newly created, so there is opportunity to shape it and influence how the leadership team is supported. A great fit for someone proactive, adaptable, and ready to take ownership.
If this sounds like something you would be interested in,
please apply now!

📌 Personal Assistant (Sydney)
🏢 Charterhouse
📍 Sydney