CRVCID No.
******
This is a
Fixed‐Term Full Time role at 1.0 FTE (Full Time Equivalent) for 6
months with the possibility of extension and/or permanency.
Part
Time hours (0.8 FTE or higher) may also be
considered.
About
Our Team:
The Child and Adolescent
Mental Health Services (CAMHS) in Western Australia offer support,
advice and treatment to children and adolescents from birth to 18
years who are experiencing mental health challenges.
About
the Role:
CAMHS are seeking to appoint
Administrative Assistants who can provide administrative support
services to the multi-disciplinary teams within
Community CAMHS.
As an Administrative
Assistant, you'll be responsible for:
Managing
reception services, ensuring a welcoming and effective
experience for patients, staff, and the public, and handle
incoming correspondence via phone, email, and in person,
directing and resolving queries appropriately.
Supporting the
administration team by actioning routine matters, drafting
correspondence, and preparing basic reports.
Screening and processing
incoming correspondence and enquiries (in person, phone,
inter‐hospital, public and private), and directing these to
appropriate personnel.
Providing a professional
reception service, welcoming visitors and responding to
enquiries in a courteous and appropriate manner.
Transcribing
correspondence, memoranda, reports, meeting minutes, and
presentations from dictation or draft, including proofreading
and editing for accuracy and completeness.
Coordinating meetings,
including room bookings, agenda preparation, and taking minutes
as required.
Establishing and
maintaining filing systems (electronic and hard
copy).
Maintaining departmental
and other databases and compiling statistical data and reports
as required.
Ensuring
timely and accurate data entry across a range of information
systems.
Raising
requisitions and ordering stationery, catering, and other
supplies as required.
Facilitating payment of
accounts by obtaining invoice authorisation and forwarding for
processing.
Monitoring and arranging
maintenance of assets such as printers and office
equipment.
Providing comprehensive
administrative support, including transcribing and proofreading
documents, preparing reports, and managing filing
systems.
Supporting stakeholder
meetings by preparing agendas, taking minutes, and coordinating
logistics.
Ensuring
accurate and confidential data entry and reporting using Mental
Health Information Systems, maintain departmental databases,
and monitor and organize maintenance of office equipment and
assets.
Supporting a safe,
high-quality, and family-centered patient care environment,
while adhering to relevant policies, procedures, and
legislative obligations, and WA Health Code of Conduct and CAHS
Vision and Values.
Participating in
continuous quality improvement and professional development,
completing mandatory training, and supporting the health
service's strategic goals and safety standards.
The ideal candidate will
have:
Demonstrated experience
in the provision of administrative services.
Good
interpersonal, verbal, and written communication skills with




ability to liaise effectively within a multidisciplinary
team.
Demonstrated ability to
undertake duties without direct supervision both dependently
and effectively as a member of a team, within a
multidisciplinary team environment.
Demonstrated ability to
effectively organise and prioritise activities to meet
deadlines and work effectively under pressure.
Demonstrated experience
in in the use of keyboards/personal computer software
applications including proficiency with 'Windows' based word
processing and database software.
CAHS
values: To achieve our vision of healthy
kids, healthy communities, CAHS is committed to providing a
workplace culture that is driven and shaped by our values
of Compassion, Collaboration, Equity, Respect, Excellence and Accountability.
During the
selection process you may be assessed on your ability to fulfil the
responsibilities of this position in accordance with the values.
If
you have any questions regarding this, please contact the person
named in this advert.
How
to apply
We welcome your application
via the 'Apply for Job' button at the bottom of this
page.
Your ability to meet
the work-related requirements will be assessed throughout the
recruitment process.
For your written application please provide
the following:
A current resume
which summarises your experience and how you are able to
meet the position requirements.
A
written statement
addressing Essential Criteria
1, 2, 3, 4, 5 per the Job Description
Form, including relevant examples, in no more
than 3 pages maximum.
A statement
addressing the following *suitability
criteria:
Available to
work during business hours, 8:30 am – 4:30
pm.
Holds a current
driver's licence and has access to a
vehicle.
Available to
commence immediately.
The
name, email and contact details of two referees who can be
contacted to provide a reference.
Referees should include at
least one individual who has been or is your direct Line
Manager/Supervisor.
We will contact you to seek your
confirmation prior to contacting your listed
referees.
These documents should be
complete and ready to attach prior to applying online.
Please
ensure you allow sufficient time to complete the online application
process as you will be required to answer various questions and
attach your documentation.
Role related
questions:
We encourage you to contact
Suzanne Burns – Administration Coordinator
via
******
and
******** ***
with any specific questions
related to this role.
*Suitability
Criteria: Suitability recognises that there is a range of
factors - along with having the skills, knowledge and abilities -
that constitute merit.
These factors included a person's
eligibility, ability to demonstrate the right behaviours, ethical




alignment and cultural fit.
In addition to the Essential Criteria
and Desirable Criteria outlined in the attached Job Description
Form, these requirements will also be considered to determine your
suitability for the role.
Help in submitting
your application: If you experience technical
difficulties while applying online, please contact Employee
Services on ******** for immediate assistance during business
hours.
Selection
Criteria: Please see the attached Job
Description Form.
Eligibility to
Apply: To be eligible for appointment, applicants
must have a valid working visa (for fixed term appointments) or be
an Australian citizen, permanent resident, or have a visa to live
and work indefinitely in Australia (for permanent
appointments).
Whilst this selection process will initially be used to
fill the above vacancy, applicants found suitable for this position
may be considered for other 'similar' vacancies within CAHS and/or
the wider WA public sector.
In addition to this, should the
successful applicant decline or vacate the advertised vacancy, then
the next most suitable applicant may also be selected from this
process.
Both of these options remain valid for a period of twelve
(12) months from when the authorised delegate endorses the
recruitment decision.
Other
Conditions: Health engages staff in positions of
trust and responsibility.
WA Health policies require applicants to
undertake a criminal records screening and integrity checking as
part of the appointment process.
As well as undertaking a criminal
record screening and integrity checking, you may also be required
to undertake a working with children check (if required for the
role) and a pre-employment health assessment.
We may ask referees
to comment on your integrity and past demonstration of ethical
behaviour.
Please note that adverse information does not
necessarily disqualify an applicant but will be considered as part
of the appointment process.
WA Health is committed to
eliminating all forms of discrimination in the provision of
our service.
We embrace diversity and strongly encourage
applications from people from culturally diverse backgrounds and
people with disabilities.
In addition, we are
committed to growing our Aboriginal workforce as part of WA Health
Aboriginal Workforce Policy.
As a measure to achieve equality,
Section 51 of the Equal Opportunity Act **** applies to this
position and Aboriginal and Torres Strait Islander peoples are
encouraged to apply.
Support
for your interview process
CAHS is committed to
ensuring that our interview process meets the access needs of all
applicants.
If you require any reasonable adjustments to
accommodate a disability, enhance access, or support your inclusion
and success during the interview, please contact the CAHS Talent
Acquisition Team prior to your interview.
You can reach the team
via ********
or by calling ************.
All enquiries will be treated
confidentially.
Lodgement is system
generated.
Any submissions on, or after, 4:00pm on the closing date
will not be accepted.
LATE OR EMAIL
APPLICATIONS WILL NOT BE CONSIDERED.

📌 Administrative Assistant – Community Icamhs (Perth)
🏢 Department of Health (WA Health)
📍 Perth