Smart Real Estate
is one of Darwin's leading real estate agencies, built on exceptional service, strong client relationships, and a commitment to achieving outstanding results.
As we continue to grow, we are looking for a motivated and organised
Assistant Office Manager/ Administration Assistant
to join our friendly and supportive team.
This is an exciting opportunity for someone who enjoys a fast-paced environment, takes pride in delivering exceptional customer service, and is looking to build a long-term career in real estate administration and office management.
What's on Offer
Competitive salary package
Performance-based bonuses
Supportive and collaborative team environment
Ongoing training and development opportunities
A varied and rewarding role with career progression potential
Up-to-date office located in Darwin
About You
· Energetic, enthusiastic, and positive, with a genuine can-do attitude
· Highly organised with exceptional attention to detail and the ability to manage multiple priorities
· Proactive and solutions-focused, with the confidence to take ownership of tasks and see them through to completion
· Experienced in administration, with real estate sales administration experience highly regarded
· Comfortable managing office workflows, processes, and competing deadlines in a fast-paced environment
· Able to work autonomously while contributing positively to a collaborative team culture
· Professional, well-presented, and committed to delivering outstanding customer service
· Confident communicating with clients, contractors, and stakeholders both over the phone and in person
· Computer savvy, with experience using Microsoft Office Suite, CRM systems, and task management platforms
· Process-driven, with a strong focus on accuracy, compliance, and continuous improvement
· A natural problem solver who can think ahead, anticipate needs,



and support the smooth operation of a busy real estate office
· Comfortable providing support, guidance, and leadership to administrative processes and team members when required
· Committed to maintaining high standards, accountability, and professionalism in all aspects of your work
Key Responsibilities
· Managing reception and general office administration duties
· Supporting the sales team with day-to-day administrative tasks
· Preparing marketing material, property documentation
· Coordinating property settlements and contract administration processes
· Communicating with sellers, buyers, contractors, and other stakeholders
· Assisting with office operations , and administrative processes
· Monitoring office systems, procedures, and workflows to ensure efficient operations
· Assisting with onboarding and training new administrative team members as required
· Liaising with suppliers, contractors, and service providers
· Assisting management with reporting, compliance checks, and process improvement initiatives
· Monitoring and maintaining CRM systems, task management platforms, and internal databases
Essential Requirements
Current Australian Driver's Licence
Reliable vehicle and own transportation
Full working rights within Australia
Why Join Smart Real Estate?
At Smart Real Estate, we're passionate about providing exceptional service and creating a positive workplace culture.
We value initiative, teamwork, and a willingness to learn.
If you're looking for a role where you can make a genuine contribution, develop your skills, and be part of a supportive team, we'd love to hear from you.
This role would suit an experienced Real Estate Administrator looking to take the next step in their career, or an experienced Office Manager seeking a varied and rewarding role within a busy agency.
Apply now and take the next step in your career with Smart Real Estate.

📌 Assistant Office Manager/Sales Administrator (Darwin)
🏢 Smart Real Estate
📍 Darwin