Office & Business Manager | Aerospace Engineering | Real Ownership
Javelin Aerospace is a lean, fast growing Queensland aerospace engineering firm delivering design, certification and compliance work across aviation and defence.
We are looking for people who can keep the whole operation running behind our engineers.
This is not a junior admin job.
It is the operational centre of the business, reporting directly to the Managing Director, with genuine autonomy and visible commercial impact.
WHAT THE ROLE COVERS
Roughly half of the role is running the office and business administration: systems, records, suppliers, purchasing, travel and events, and the day-to-day rhythm of the firm.
The rest is broader than most office management roles:
Finance: issuing client invoices, chasing receivables, monitoring cash flow, reconciliations and liaison with our external accountant.
People: end-to-end recruitment, onboarding new starters, HR records and compliance, and genuinely building team culture.
Marketing: website and social content, capability material, and award and industry submissions.
Business development support: stakeholder engagement, proposal support, and grant and funding applications.
IT, facilities and community engagement.
WHAT THIS ROLE HAS ACHIEVED
Over the last financial year this position delivered engagement with major stakeholders; secured company funding through the Export Market Development Grant and the TIQ Market Accelerator Program; and produced award and finalist nominations for our staff.
The right person will have the autonomy to make a comparable mark.
WHAT WE ARE LOOKING FOR
Essential:




Experience in office management, business administration or operations, ideally in a small to medium business where breadth is required.
Solid organisational ability, able to juggle many concurrent responsibilities and prioritise without close supervision.
Sound financial administration skills (invoicing, receivables, reconciliations, cash-flow awareness) and confidence with accounting software.
Excellent written and verbal communication, and the judgement to represent us well with clients and stakeholders.
Discretion with confidential HR, financial and commercial information.
A self-starter who notices what needs doing and does it.
Desirable:
Grant or funding application experience (EMDG, state trade or accelerator programs).
Recruitment, onboarding, marketing or award-submission experience.
Exposure to aviation, aerospace, defence or another engineering or regulated industry.
Familiarity with Xero, Harvest or Airtable.
WHAT WE OFFER
A varied role with real ownership and visible impact on a growing business.
A direct working relationship with the Managing Director and influence over how the firm runs.
A small, capable and friendly team in a genuinely interesting industry.
Salary commensurate with experience; we are happy to discuss expectations early.
HOW TO APPLY
Send your CV and a short cover letter telling us why this role suits you to ******.
Applications are reviewed as they arrive, so apply early.
We acknowledge every application.
Happy to have an informal chat about the role before you apply, just reach out to the same address.

📌 Office Manager (Casual) (Queensland)
🏢 Javelin Aerospace Services
📍 Queensland