Are you a proactive, detail‑oriented Office Coordinator and Receptionist with a passion for NFP organisations? We are seeking a highly organised, friendly and solutions‑focused professional to join a vibrant, fast‑paced NFP team for a fixed‑term contract.

Your new companyA dynamic, mission‑driven NFP organisation committed to delivering high‑quality community engagement to members and ensuring exceptional service delivery. You will join a collaborative team that values innovation, inclusivity and meaningful contribution.

Must have

- Unrestricted work rights and willingness to work on‑site 5 days per week.
- Fixed Term position

Your new role

As the Office Coordinator & Receptionist, you will be the welcoming face of the organisation and the operational backbone of the office. Your responsibilities will include:

- Front‑of‑house coordination: answering calls, greeting visitors, managing reception inbox and providing exceptional customer service.
- Diary & email management: scheduling meetings, booking rooms and maintaining efficient communication flows.
- Office Operations: ensure seamless day‑to‑day functioning of the workplace, including ordering office supplies such as stationery and Coles essentials, unpacking the dishwasher to uphold shared office standards and administering Access Cards by issuing, tracking and updating staff entry permissions to support a secure and efficient workplace.
- Troubleshoot faulty technology for the team.
- Facilities Management: ensuring the office environment is clean, organised and fully operational, coordinating maintenance requests, managing contractors and proactively resolving issues to support a safe and efficient workplace.




- Administrative support: data entry, record keeping, electronic filing and managing large databases. Support the team with all ad hoc tasks.
- Event & program coordination: supporting programs, booking venues, arranging catering, preparing invitations, coordinating entertainment and assisting with promotional activities.
- Committee & stakeholder support: hosting meetings, arranging travel, preparing documentation and fostering positive relationships.
- HR administration: assisting new starters, supporting onboarding and contributing to a positive organisational culture.
- Business development assistance: contacting clients, arranging meetings, coordinating events and supporting sponsorship activities.
- Project support: assisting with project planning, financial administration, compliance tracking and reporting.
- Marketing & communications support: assisting with promotional activities.

What you’ll need to succeed

- Demonstrated experience as an Office Coordinator and Receptionist with solid written skills.
- Strong communication skills and a friendly personality.
- Experience in project assistance and senior administration.
- Exceptional organisational skills and meticulous attention to detail.
- Ability to multitask, adapt quickly and remain proactive in a fast‑paced environment.
- Proficiency in Microsoft 365 (Office Suite).
- The ability to work autonomously, find proactive solutions and contribute to the organisation’s effective daily operations.

At Hays, we value diversity and are committed to placing people in roles where they can flourish. We encourage applicants from all backgrounds to apply.

LHS 297508 #3005480 - Talitha Raath

#J-18808-Ljbffr

📌 Office Coordinator | Reception (Melbourne)
🏢 Rashi Joshi
📍 Melbourne