About Lutz & Associates
Lutz & Associates is an established, boutique accounting firm, located in the heart of the Southport CBD.
We are seeking a motivated and enthusiastic part time (approx. *hrs per week) Receptionist.
About The Role
This role is the welcoming face of our practice, ensuring a positive and pleasant experience for all clients and associates who visit our firm.
This position offers the chance to work within a tight-knit and supportive team, develop your skills and expand your knowledge.
As the Receptionist, you will work closely with the administration team and accountants under the supervision of the office manager to ensure the smooth operations of daily administrative tasks and client support.
Given the nature of this role, it is an office based only role, Monday to Friday between the hours of 8:30/9am and 2-3pm.
We are adaptable with the hours worked but do require someone in the office all 5 days of the week.
Duties and Responsibilities
· Welcoming and communicating with clients and guests
· Answering and making phone calls
· Managing front desk and reception
· Managing incoming and outgoing mail
· Preparing letters and documentation
· Maintaining client files
· Filing & scanning
· Client liaison
· Diary management
· Office supplies coordination
· ASIC and ATO portal transactions
· Maintain presentation of office, boardroom and meeting rooms
· Ad hoc administration tasks
The Successful Applicant
To be successful for this role, you will possess the following skills/attributes:
· Intermediate computer skills including proven experience with Microsoft Office (Word, Excel & Outlook)
· Strong communication skills (both written and verbal)
· Valuable attention to detail
· Be well presented
· Professional phone manner
· Time management and organisational skills
· Desire to take on and complete jobs of all sizes
· Ability to work well as part of a team
· Highly motivated
· Strong commitment and willingness to learn
· Ability to fit in well with the existing team
· Minimum 1 year experience in a reception/admin assistant role
· Previous accounting firm experience not essential, but advantageous