Quantum Certification Services Pty Ltd is a professional services organisation committed to delivering excellence in certification and compliance solutions. We pride ourselves on maintaining the highest standards of service to our clients whilst fostering a supportive and collaborative work environment. Our team is dedicated to ensuring seamless operations and providing outstanding support to all stakeholders.
About the role
We are seeking an Administration - Scheduler to join Quantum Certification Services Pty Ltd on a part-time basis at our Geelong, Victoria office. This role is essential to the smooth operation of our business, as you will be responsible for administrative functions and audit scheduling to ensure our team and clients experience efficient and organised processes.
What you'll be doing
1. Scheduling and coordinating client audits
2. Respond to customer enquiries and prepare audit quotes and invoices
3. Maintain CRM and project records
4. Administrative and compliance support
5. Coordinate auditors, audit documentation and audit logistics
What we're looking for
Proven experience in a scheduling or administrative coordination role, preferably within a professional services environment
1. Proficiency in scheduling software and project management systems
2. Strong organisational and time management skills with the ability to manage multiple priorities
3.
Excellent communication and interpersonal skills, with the ability to interact professionally with internal staff and external clients
4. Attention to detail and accuracy when managing complex schedules and records
5. Demonstrated ability to work independently and as part of a team
6. Proficiency in Microsoft Office and other relevant administrative software
7. Problem-solving abilities and flexibility in responding to scheduling challenges
8. Desirable: Experience in the certification, compliance, or professional services sector
What we offer
At Quantum Certification Services Pty Ltd, we recognise the importance of work-life balance and flexibility. This part-time position allows you to maintain a schedule that suits your lifestyle whilst contributing meaningfully to our team. We offer a supportive workplace culture where your contributions are valued, and professional development is encouraged. You will have the opportunity to work with a collaborative team and develop your skills in a dynamic environment. We are committed to providing an inclusive workplace where all employees feel respected and supported.
Quantum Certification Services Pty Ltd is an equal prospect employer.
Part-time role, 24 hours per week, across 3 or 4 days (negotiable).