We are seeking expressions of interest from highly organised, proactive, and professional individuals interested in future opportunities as an Executive Assistant / Office Manager within a fast‑paced facilities services AND/OR commercial property environment.

This role is ideal for someone who thrives on supporting senior leaders, coordinating business operations, and ensuring the seamless day‑to‑day functioning of a professional workplace.

About the Opportunity

As an Executive Assistant / Office Manager, you will play a critical role in supporting operational excellence across our facilities and property portfolio. You will act as a trusted partner to senior management while overseeing office administration, stakeholder coordination, and business support activities.

Key Responsibilities

- Provide high‑level executive and administrative support to senior leadership.
- Manage calendars, meetings, travel arrangements, and correspondence.
- Coordinate office operations and ensure an efficient, professional workplace workplace.
- Assist with facilities administration, contractor coordination, and property‑related documentation.
- Create dashboards and prepare reports, presentations, meeting agendas, and minutes.
- Support financial administration, including purchase orders, invoicing, and expense management.
- Liaise with clients, tenants, suppliers,



contractors, and internal stakeholders.
- Maintain records, compliance documentation, and business systems.
- Assist with projects, events, and operational initiatives across the business.

About You

To be successful, you will demonstrate:

- Previous experience as an Executive Assistant, Office Manager, Team Assistant, or Project Coordinator.
- Exposure to commercial property, facilities management, building services, commercial real estate, or a related industry.
- Exceptional organisational and time‑management skills.
- Strong written and verbal communication abilities.
- High attention to detail and ability to manage competing priorities.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint and Power Bi.
- A professional, positive, and customer‑focused approach.
- Ability to work independently while building strong relationships with stakeholders at all levels.

What We Offer

- Opportunities within a growing and respected facilities and property services organisation.
- A collaborative and supportive team environment.
- Exposure to a diverse commercial property portfolio.
- Professional development and career growth opportunities.
- Competitive remuneration and employee benefits.

#J-18808-Ljbffr

📌 Executive Assistant (Melbourne)
🏢 Pinpoint Property Recruitment
📍 Melbourne