Location: 3 days in our Redfern office, 2 days WFH. Employment type: Permanent full-time, 38 hours a week. Salary: EA Level 9, $111,500.24 base + super.

Enjoy a monthly RDO (Rostered Day Off) & benefit from flexible working arrangements. Join a $30B, 10yr investment in world‑class water infrastructure, contribute to complex, large‑scale projects that make a real impact and work directly with senior project management and principal contractors, expanding your professional network & industry insight.

At Sydney Water, we are dedicated to delivering world‑class infrastructure and services to ensure that Sydney remains one of the most liveable cities in the world. We are looking for a highly organised and proactive Business Project Officer to support our regional teams, helping manage onboarding and administration services for our large infrastructure projects. Strong relationship‑building and communication skills are essential to collaborate effectively and ensure smooth project delivery.

About the Role

As the Business Project Officer you will be responsible for supporting our Project managers and Program Directors in delivering efficient administration services. You will manage the onboarding and offboarding processes, ensuring timely and accurate system access and maintaining data integrity. This role involves working closely with contracting delivery partners as well as internal teams such as IT, HR, contractors and suppliers to ensure smooth operations across all levels of the project lifecycle.

You will thrive in a fast‑paced, reactive environment, managing multiple tasks simultaneously with attention to detail and a focus on delivering excellent service outcomes.

Key Responsibilities

- Onboarding: Manage the seamless onboarding and offboarding of contractors and staff, ensuring correct system access, ID cards, office access and other relevant materials.
- Project Coordination: Support project teams by facilitating day‑to‑day coordination activities, including fleet management, access control and managing communication with contractors and suppliers.
- Senior Management Support: Manage reporting data,



prepare presentations, briefing notes and coordinate communications to internal and external staff, and assist with diary management to ensure smooth scheduling and prioritisation of key activities.
- Stakeholder Engagement: Build strong relationships with Program Directors, Project Managers, contractors and internal & external stakeholders, understanding their needs and providing tailored administrative support.
- Data Management: Maintain accurate and up‑to‑date records for contractors, staff and fleet management in systems like InEight Document, SWIM, Excel and Microsoft Office applications.
- Problem‑Solving: Proactively manage competing priorities, responding to urgent requests in a timely manner, and using your initiative to address issues as they arise.

To Succeed in This Role

- A Diploma in Business Administration, related discipline or equivalent experience. (Qualifications in Change Management and Lean Thinking or equivalent are desirable.)
- Experience as a business project officer supporting large complex project teams in industries such as Sydney Water, Government and construction infrastructure.
- Solid communication skills to craft clear and professional presentations, briefing notes and other materials, enabling you to connect with people at all levels and tailor your message to suit the audience.
- Technical competency and reporting skills: proficiency in Excel and Microsoft Office, experience managing data, creating reports and handling diary management. Experience with systems like InEight Document and SWIM is a definite asset.
- Organisational skills and prioritisation: thrive in a fast‑paced environment with competing priorities and excel at prioritising tasks,



particularly when it comes to managing risks effectively.
- Adaptability and efficiency: ability to quickly adapt to changing demands and needs with ease, managing tasks efficiently while maintaining focus on achieving key business outcomes.
- Must be an Australian Citizen or Permanent Resident.

Why Our Team Loves Working at Sydney Water

- Huge multi‑billion dollar programme of work that shapes Australia’s busiest and largest city. It’s rewarding!
- Positive team culture that celebrates wins and binds together to face challenges.
- Flexible working arrangements, to give you a fair work/life balance.
- We want your perspective and ideas to help us find better ways to delight our customers, so we encourage you to apply regardless of age, gender or cultural background.
- Be part of a committed, highly skilled team who will appreciate what you bring to the table. You’ll set and achieve real goals and make decisions that matter, as together we help shape the lifestyle of greater Sydney.

Dive into Our Great Benefits

- Competitive remuneration: we’ll ensure that your skills and contributions are valued and rewarded appropriately.
- Hybrid work environment: we offer a hybrid work model that balances remote work and office collaboration, supporting our team's productivity and well‑being.
- Continuous professional growth: we will invest in your career with leadership and development programs to propel your success.
- 24/7 wellbeing support: access for you and your family to free and confidential mental health and general health support through our EAP portal.
- Subsidised private health insurance: unlock affordable access to top‑tier health coverage with our discounted insurance plans.
- Family first: prioritise your family with up to 18 weeks of fully paid parental leave and a generous childcare allowance.
- Fitness passport: achieve your physical fitness goals using our Fitness Passport, granting you access to a multitude of gyms and pools across NSW.
- Novated leasing: get in the driver's seat of your financial future with our novated lease options.

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📌 Business Project Officer (City of Sydney)
🏢 Sydney Water
📍 City of Sydney