Fixed-term part-time, up to 64 hours per fortnight (parental leave backfill)

Commencing ASAP to September 2027

Management and Administrative Officers, Grade 1 (classification dependant on skills and experience)

(Junior rates apply to employees aged under 19 years)

An exciting opportunity is available within the Learning and Development Unit at West Gippsland Healthcare Group for an administrative assistant in a fixed-term part-time capacity.

Reporting directly to the Learning and Development Manager, this role provides comprehensive administrative support to the Learning and Development team and plays a key role in facilitating education, training, and professional development activities across the organisation.

About the Role

As the Administrative Assistant, you will support the effective operation of the Learning and Development Unit by coordinating administrative processes, training activities, records management, and stakeholder communications.

Key Responsibilities

- Providing high-level administrative support to the Learning and Development Manager and team
- Coordinating training events, workshops, education programs and course bookings
- Maintaining education records and managing data entry within learning management systems
- Preparing reports, correspondence, agendas, minutes and educational materials
- Acting as a key contact point for internal and external stakeholders
- Coordinating meeting schedules, venue bookings, catering and resources
- Assisting with grant submissions, service planning and education-related projects
- Liaising with internal departments, universities, education providers and external partners
- Supporting financial administration, including invoices, purchase orders and training payments

Preferred Candidate Skills and Experience

- Previous experience in an administration role




- Excellent organisational skills with the ability to manage multiple priorities and deadlines
- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
- Strong interpersonal and communication skills
- Experience preparing professional documentation, reports and meeting minutes
- Ability to work independently and collaboratively within a multidisciplinary environment
- High levels of professionalism, initiative and confidentiality
- Strong customer service focus and commitment to continuous improvement

Additional Preferred Experience and Qualifications

- Experience within healthcare, education, learning and development, or training environments
- Experience using Learning Management Systems (LMS)
- Understanding of training administration processes and educational program coordination

Perks

- Flexible working arrangements
- Access to employee assistance program
- Salary packaging
- Free Parking

Working Conditions & Requirements

All appointments are subject to satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six‑month probationary period applies to all new appointments.

EEO & Inclusion Statement

We warmly welcome applications from every corner of our community, including Aboriginal and Torres Strait Islander individuals, those from culturally diverse backgrounds, members of the LGBTI community, and those with a disability. West Gippsland Healthcare Group is a Child Safe organisation and promotes the safety, wellbeing and inclusion of all children, including those with disabilities. We acknowledge the traditional owners of the land on which our services are located, and we pay our respects to Elders past, present and future.

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📌 Administration Assistant (Warragul)
🏢 West Gippsland Healthcare Group
📍 Warragul