We are seeking a talented Executive Assistant to join our growing team and provide high-level support to a group of Partners. In this pivotal role, you will help drive the smooth and efficient day-to-day operations of the business by managing priorities, coordinating workflows, and anticipating the needs of senior leaders.

Working closely with a collaborative and professional Support team, you will play an important role in delivering a responsive and organised support function across the firm. This is an opportunity for a proactive and detail-oriented professional who thrives in a fast-paced environment and enjoys building strong working relationships while enabling Partners to focus on delivering exceptional outcomes for clients.

You will join a supportive and people-focused environment that values initiative, teamwork, professionalism, and continuous improvement.

What You Will Do

- Build trusted relationships with Partners and clients, becoming a reliable and responsive point of contact.
- Manage complex calendars, including scheduling meetings, coordinating logistics, booking rooms, and arranging catering.
- Handle incoming calls and enquiries professionally, directing requests appropriately and ensuring timely follow-up.
- Support financial administration tasks including timesheet entry, billing coordination, and invoice processing.
- Prepare and submit Partner expense claims within required timeframes.
- Maintain accurate filing systems, client records, and oversee document archiving processes.
- Coordinate domestic and interstate travel arrangements as required.




- Collaborate closely with the wider Administration team to ensure seamless service delivery across the firm.
- Provide proactive support by anticipating needs, managing competing priorities, and helping drive operational efficiency.

What We Are Looking For

- Proven experience as an Executive Assistant within professional services or a similar corporate environment.
- Exceptional organisational skills with strong attention to detail and the ability to manage multiple priorities.
- A proactive, adaptable, and solutions-focused approach.
- Robust interpersonal skills with the ability to build effective relationships across all levels.
- A client-centric mindset and collaborative working style.
- Excellent written and verbal communication skills.
- Advanced proficiency across Microsoft Office, particularly Word, Excel, and PowerPoint.
- A tertiary qualification is preferred but not essential.

About Us

Horizon Nexus Partners is a forward-thinking organisation committed to delivering high-quality solutions, building long-term client partnerships, and creating meaningful opportunities for growth across the businesses we support.

Our culture is built on collaboration, integrity, and ambition. We value people who bring initiative, adaptability, and a client-focused mindset to everything they do. As we continue to grow, we remain focused on creating a supportive and inclusive environment where our people are empowered to develop their careers, contribute ideas, and make a genuine impact.

Joining Horizon Nexus Partners means becoming part of a dynamic team where innovation is encouraged, professional growth is supported, and success is achieved together.

📌 Executive Assistant (Melbourne)
🏢 Horizon Nexus Partners
📍 Melbourne