Executive Personal Concierge is a growing Melbourne-based business providing personalised concierge, administration and lifestyle support services to seniors, families, busy professionals and businesses.
We are passionate about helping people and pride ourselves on delivering exceptional service with professionalism, reliability and genuine care.
We're looking for a friendly and organised Administration Assistant to join our team. This is a varied office-based role where no two days are the same.
This position is casual to begin with, offering the opportunity to grow into a permanent full-time role for the right person as our business continues to expand.
About the Role
Working from our Camberwell office, you will support the Directors with the day-to-day administration of the business while helping ensure our clients receive outstanding service.
This is an ideal role for someone who enjoys being organised, communicating with people and working in a fast-paced environment where every day brings something different.
Your responsibilities will include:
- General office administration
- Answering incoming phone calls and responding to client enquiries
- Managing emails and correspondence
- Scheduling appointments and coordinating client services
- Maintaining client records and databases
- Preparing letters, reports and business documents
- Data entry and filing
- Assisting with staff scheduling and administrative support
- Supporting the Directors with daily business operations
- Research and general office duties
- Assisting with social media, newsletters and website updates when required
- Other administration duties as required
About You
We're looking for someone who:
- Has excellent organisational and time management skills
- Is friendly, skilled and enjoys helping people
- Has strong written and verbal communication skills
- Can confidently manage multiple tasks and priorities
- Works well independently and as part of a small team
- Is reliable, trustworthy and takes pride in their work
- Has excellent attention to detail
- Maintains confidentiality and professionalism
- Is confident using computers and enjoys learning new systems
Skills and Experience
Experience in the following will be highly regarded:
- Administration or office support
- Reception or customer service
- Scheduling or diary management
- Microsoft Outlook, Word and Excel
- Data entry and record management
- Client service
- Canva or social media (desirable but not essential)
A current Australian Driver Licence is required.
Applicants must have the right to work in Australia.
What We Offer
- Competitive hourly rate of $35–$40 per hour depending on experience
- Flexible casual hours
- Opportunity to progress into a permanent full-time role
- Supportive and friendly working environment
- On-the-job training and ongoing support
- A varied and rewarding role where you'll make a genuine difference
- The opportunity to work closely with the Directors and be part of a growing business
Why Join Executive Personal Concierge?
At Executive Personal Concierge, we believe exceptional service starts with exceptional people. We're a close-knit team that values kindness, professionalism, respect and reliability.
If you're looking for more than just another administration job and want to be part of a business where your contribution is genuinely valued, we'd love to hear from you.
Apply Now
Please submit your resume together with a brief cover letter telling us why you'd be a great fit for Executive Personal Concierge.