For further information please do not hesitate to call (07) 4655 8400 or email our Human Resources Manager, Denise O’Brien at [email protected]

Position Vacant
Administration Officer

Infrastructure

Fulltime Permanent Position

Infrastructure Team
Located at The Depot

82-88 Broad Street Cunnamulla

At the Paroo Shire Council, we believe that our success starts with our people.

We are committed to creating a positive, inclusive, and rewarding work environment

where team members feel supported and valued.

When you join the Paroo Shire Council, you become part of a people-focused organisation, working

hard to make our workplace and our community a great place to work and live. We offer many

different employment opportunities so you will have a chance to make a real difference to your

local communities. It would be beneficial if you have experience in a similar position, but what we

really value at Paroo Shire Council is work ethic, perseverance, and commitment. Tell us how

you’ve excelled or achieved in any field, and we will be impressed.

You will be joining the Infrastructure Team located at the PSC Depot. However, you may be asked

to provide efficient and effective support to other areas of PSC business e.g. administrative,

reception services, basic data collection, and analysis tasks to contribute to the effective

operations of the work unit you are allocated to.

An immediate start is on offer so if you are seeking a genuine opportunity and would like to be a

crucial member of the Paroo Shire Council’s team then please attach a COVER LETTER and your

current RESUME for further consideration.

If you are interested, it is highly recommended to apply as soon as possible as Council

intends to fill the role once a "suitable candidate" is identified.

Close date is 12.00pm Thursday 6th August 2026

If you would like further information, please contact:

Denise O’Brien, Manager Human Resources on 07 4655 8400.

You can email your interest to Denise at [email protected]

– Non-Operational Staff Certified Agreement 2024-2028

Classification Level: 2 - 3 Employment Type: Permanent Full Time

Department / Team: Infrastructure

Reports to: Director of Infrastructure Supervises: NIL

Our Values

In making and implementing our decisions we will be guided by the principles of integrity, efficiency and

continuous improvement and exhibit the following core values:

Pride, Accountability, Respect, Open & Transparent, Opportunities for Employment,

Safety and Commitment

Position Objectives

You will be highly organised and detail-focused with the objective to support a busy Infrastructure

department. You will be assisting The Director of Infrastructure and Infrastructure teams ensuring smooth

office operations by managing documentation, communications, and scheduling.

The role is a fast-paced, high volume administrative role where you will be responsible for managing

enquiries, maintaining accurate system records, and supporting project administration activities across

multiple work streams. Key objectives include high-level workflow coordination, providing front-line client

service, maintaining accuracy in data management,



and supporting team efficiency.

No two days will be the same and you will need to use your skills to ensure seamless business operations in

an office setting. Your business acumen helps you understand the purpose and background of Local

Government work. You will perform various tasks to free up departmental managers for other

responsibilities. As an Administration Officer, you should be comfortable with office methods, systems,

equipment, and software packages.

Key Responsibilities

- You will be a first point of contact for face-to-face and telephone enquiries providing accurate and up to

date business and service information at the Depot ensuring all customers inclusive of staff requests

are accurately captured and are attended to in a professional and timely manner.

- You will be proactive, reliable, and confident working in a structured high-volume environment. You

take pride in accuracy and enjoy supporting teams through strong administrative coordination

managing the day-to-day responsibilities to support daily operations.

- Key responsibilities include scheduling meetings, filing documents, reporting, record storage, office

maintenance, raising purchase orders, assistance with stores, fleet administration and dealing with

suppliers and quotations.

- Documenting the processing and arrange and provide quotes to customers for Private Works requests

in conjunction with the Infrastructure Department.

- Provide a high level of administrative support and exceptional customer service to employees and

community.

- Undertake data entry and basic data analysis using spreadsheets or specialist software.

Position Description – Administration Officer - Infrastructure
Authorised by: Martin Leech Chief Executive Officer Date of Review: April 2026

Qualifications, Skills, and Experience

Essential and/or would be highly considered.

- Certificate III in Business Administration or similar qualification and/or minimum 2 years’ experience in

a similar position.
- ‘C’ Class Queensland Drivers Licence or higher.

- Pre-Employment Health Assessment and National Police Check prior to appointment.

- Demonstrated high level of skills and experience in using MS Office including Outlook, Word, Excel and

MS Project and excellent attention to detail.
- Demonstrated ability to manage multiple tasks and to implement time management principles to

prioritise work to meet deadlines and manage competing priorities.
- Demonstrated strong interpersonal, verbal, and written communication skills with a strong

commitment to customer service.
- Demonstrated ability to build and manage internal relationships while maintaining confidentiality and a

high level of customer service.
- Demonstrated ability to make sound judgments and reasonable decisions in the absence of direction.





- Demonstrated sound analytical and problem-solving skills.

- Previous experience working in a local government setting.

Corporate Accountabilities

- Demonstrated commitment to apply and adhere with Council’s Policies and Procedures and Local

Government Act 2009, including but not limited to Council’s Code of Conduct, Work Health and Safety

Policy and Anti-Discrimination Policy.

- Capable of carrying out the physical and inherent requirements of the position and being flexible and

adaptable to meet the requirements of the position.

- Maintain a positive team culture based on honesty, trust, and integrity.

- Perform jobs, tasks, and processes in accordance with relevant guidelines and standards.

- Maintain confidentiality of Council information obtained during the course of employment.

- Operate and maintain Council assets including equipment, plant and fleet within Council guidelines

and manufacturers’ specifications.

- Foster and maintain strong stakeholder relationships directly or indirectly associated with Council.

- Provide consistent and timely customer services to our colleagues and communities.

Work Health and Safety

Apply Council policies and procedures in everyday work activities to assist Council in ensuring a safe work

environment and to meet the standards imposed by any relevant safety legislation as required by

Queensland’s Work Health and Safety Act 2011.

Maintain a positive attitude towards acquiring an understanding of work health and safety (WHS) legislation,

including Council WHS policies and procedures and foster and maintain a positive attitude towards WHS

within the individual work teams.

Team Contribution

Working as part of a collaborative team and being in a customer facing role, it is also integral that the

incumbent of this position delivers exceptional customer service and can positively engage with people

from diverse cultures, nationalities, and backgrounds.

Position Description – Administration Officer - Infrastructure
Authorised by: Martin Leech Chief Executive Officer Date of Review: April 2026

You will also:

- Work collaboratively with co-workers, actively contributing to the Shires vision and values.

- Raise issues with a ‘solution focus’ framework and contribute to a positive working environment.

- Build professional relationships with stakeholders at every level of the Shire.

- Actively display the values of the Shire in every interaction

- Attend and participate in staff/team meetings and workshops as required.

- Engage and participate in opportunities to enhance personal growth, team cohesion, and development.

- Perform other reasonable duties as directed by line management within known skills, knowledge, and

capabilities.

Agility Statement

The information contained in this position description is intended to describe the nature and level of work

to be performed. This is not considered an exhaustive list of all the responsibilities, duties or skills required

in the role. This position description may be subject to change from time to time. Any such re-organisation

of duties shall be the subject of discussion with the position incumbent.

📌 Administration Officer Infrastructure (Cunnamulla)
🏢 Paroo Shire Council
📍 Cunnamulla