Front of House / Office Manager / Receptionist (Full-Time)

Location: Malvern Showrooms
Employment Type: Full-Time, On-Site

We are a boutique auction house based in Malvern, seeking a professional, organised, and friendly Front of House / Office Manager / Receptionist to join our small and passionate team.

This is a varied, hands-on role that is perfect for someone who enjoys customer service, administration, and being an integral part of a dynamic business.

As the first point of contact for our clients, you'll play a key role in ensuring our office and auction operations run smoothly.

Key Responsibilities

- Welcome clients and visitors to our showroom with professionalism and warmth.
- Manage incoming phone calls and respond to client email enquiries.
- Assist clients with auction registrations, bidding enquiries, and general auction process information.
- Support the preparation and production of auction catalogues, including coordinating information and ensuring accuracy.
- Process post-auction payments and assist with invoicing and administrative follow-up.
- Prepare and distribute promotional and advertising emails for upcoming auctions and events.
- Maintain client records and office administration systems.
- Provide general administrative support across the business.
- Assist the team with the day-to-day operations of a busy boutique auction house.

About You

We're looking for someone who is:

- Friendly, qualified,



and confident communicating with clients.
- Highly organised with excellent attention to detail.
- Able to manage multiple tasks and priorities in a fast-paced environment.
- A strong written and verbal communicator.
- Possessing strong computer skills and confident using Microsoft Office and learning new software.
- Self-motivated, reliable, and happy working within a close-knit team.
- Previous experience in reception, office management, administration, or customer service is highly regarded.
- Previous experience or an understanding of the auction industry would be advantageous, but not essential.

Why Join Us?

- Be part of a respected boutique auction house with a loyal client base.
- Enjoy a diverse role where no two days are the same.
- Work in a supportive, team-oriented, and friendly team environment.
- Convenient Malvern location with a beautiful showroom setting.
- Opportunity to develop your skills within the exciting auction and fine arts industry.

If you enjoy providing exceptional customer service, thrive in a varied administrative role, and are looking to become an important part of a growing boutique business, we'd love to hear from you.

Apply now by submitting your resume and a cover letter outlining why you'd be a great fit for our team to [email protected]

Pay: $30.00 – $38.00 per hour

Work Location: In person

📌 Secretary/Receptionist (Malvern)
🏢 Philips Auctions
📍 Malvern