ABOUT US

Nexa Auto Imports is just getting started - and that's exactly what makes this opportunity so compelling.

We're a newly established automotive import business on a mission to bring world-class vehicles and a smarter, more connected supply chain to the Australian market. Leading our line-up are QJMOTOR and VOGE, two exciting motorcycle brands we'll be importing and growing right across Australia. We've got the vision, the backing, and the drive. Now we're building the team to turn it into reality.

This isn't a role where you'll slot into an existing system and follow someone else's process. This is a chance to be part of something from the very beginning, to help shape how our finance and administration operation runs, to build the foundations that will underpin our growth, and to leave your mark on a business that genuinely values the people who help build it.

THE ROLE

Be the financial backbone of our operation.

As our Administration & Accounts Coordinator, you'll keep the financial and administrative engine of Nexa running smoothly, from processing invoices and managing creditor payments to supporting our import documentation and ensuring our records are always accurate and audit-ready. You'll be working directly with the leadership team in the early stages, which means real visibility, real responsibility, and real opportunity to grow as we do.

What you'll be doing:

- Process accounts payable and receivable end-to-end, invoice management, payment runs, reconciliations, and creditor statements
- Support import documentation including customs paperwork, freight invoices, and compliance records




- Manage supplier and customer correspondence professionally and promptly, building strong relationships from day one
- Maintain accurate financial records and support month-end close processes
- Handle general office administration, scheduling, filing, data entry, and keeping things running like clockwork
- Assist with payroll administration and employee records as required
- Liaise with freight forwarders, suppliers, government agencies, and internal teams
- Contribute ideas, flag issues early, and help us build admin and finance processes that actually work, we want people who think, not just execute

ABOUT YOU You're not looking for just another job. You want to build something.

You're an experienced admin and accounts professional who takes pride in accuracy and ownership. You're organised, reliable, and detail-driven, the kind of person who stays on top of things before they become problems. And you're excited by the idea of joining a new business at the ground floor, where your contribution will be seen and felt from day one.

You'll need:

- Minimum 5 years' experience in an administration and/or accounts role
- Solid understanding of accounts payable and receivable processes
- Proficiency in accounting software, Oracle suiteor similar
- Strong Microsoft Office skills, particularly Excel and Outlook




- Sharp attention to detail and the ability to juggle competing priorities without dropping the ball
- Clear, confident communication skills, with suppliers, clients, and your own team
- A self-starter attitude, in a start-up environment, initiative isn't optional

Desirable but not essential:

- Experience in import, freight forwarding, automotive, or logistics
- Exposure to customs documentation or international trade compliance
- Certificate III or IV in Business Administration or Accounting

WHAT'S ON OFFER This is more than a job, it's a chance to build something from the ground up.

- A permanent, full-time role at the foundation of a genuinely exciting new business
- Direct access to leadership, your ideas will be heard and your work will matter
- Real career development opportunity, as Nexa grows, so does this role
- A collaborative, no-red-tape culture where good people are given the autonomy to do great work

HOW TO APPLY Ready to be part of something recent? We'd love to hear from you.

Click Apply Now and send us your resume along with a cover letter telling us why you're the right person to help build Nexa's administration and accounts function from the ground up. We're not looking for a generic cover letter, tell us what excites you about this opportunity and what you'd bring to the team.

For a confidential chat, reach out to Amanda Jorgensen on [0433 228 199](tel:0433 228 199)

We move quickly on great candidates, don't wait.

Only shortlisted candidates will be contacted. We sincerely thank all applicants for their interest in Nexa Auto Imports.

📌 Administration & Accounts Coordinator (Newcastle)
🏢 Nexa Auto Imports
📍 Newcastle