With 77 years of industry experience, Higgins Coatings is a proud family business with strong values and a national reputation as Australia's premier commercial painting contractor. We are looking for a Branch Administration Manager to support our Brisbane sales and operations teams based at Kelvin Grove. You will be the operational backbone of the branch, providing trusted support to sales, project and leadership teams while helping drive efficiency, compliance and outstanding client service.
What’s in it for you?
· Opportunity for ongoing development and growth opportunities working for a national company.
· Office based role with flexible start and finish times
· Be assigned a mentor to assist with your ongoing development
· Access to a leading rewards and discounts platform
· Free parking and free weekly team lunch
Reporting to the Brisbane Branch Manager and leading a small administration team, your key responsibilities will include:
· Setting up and maintaining project job files, work order approvals and accurate branch administration records
· Coordinating branch scheduling activities to support efficient project delivery and resource planning
· Supporting project close-out activities by finalising documentation, coordinating completion records and assisting with project sign-offs
· Lead month-end processing activities, including high-volume claims, Work in Progress (WIP) management and forecasting support
· Accounts Payable processing, including invoices for creditors and subcontractors
· Corresponding with clients regarding maintenance servicing contracts
· Managing employee and subcontractor compliance documentation
About you
You will bring experience from a trades, construction, services or project-based environment, with strong skills in administration, finance, compliance and branch coordination. Intermediate Excel skills are required. Experience using a mid-top tier ERP system, such as Jobpac, SAP, JD Edwards will be highly regarded, but is not essential.