? We're Hiring: Assistant Project Manager / PMO Analyst

? Location: Remote / Hybrid / On-site

? Employment Type: Full-Time

? Experience Level: Entry-Level to Mid-Level

About the Role

We are seeking a proactive, analytical, and highly organized Assistant Project Manager / PMO Analyst to support project planning, governance, and execution across multiple business initiatives. In this role, you will work closely with Project Managers, PMO leaders, and cross-functional teams to ensure projects are delivered on time, within scope, and aligned with organizational objectives.

This is an excellent opportunity for individuals looking to build a career in project management, PMO, business operations, or corporate strategy while gaining hands-on experience in managing high-impact projects.

? Key ResponsibilitiesProject Planning & Coordination

- Assist Project Managers in planning, scheduling, and executing projects from initiation to completion.
- Develop and maintain project plans, timelines, milestones, and resource schedules.
- Track project progress and ensure deliverables are completed according to plan.
- Coordinate project meetings, prepare agendas, record meeting minutes, and follow up on action items.
- Support project budgeting, resource allocation, and workload planning.
- Identify project risks, issues, and dependencies, and assist in developing mitigation plans.

PMO Governance & Reporting
- Support the implementation and maintenance of PMO standards, policies, and best practices.
- Monitor project performance using key performance indicators (KPIs).
- Prepare project dashboards, status reports, and executive presentations.
- Maintain project documentation, governance records, and reporting templates.
- Ensure compliance with project management methodologies and organizational standards.
- Assist in portfolio tracking and project performance reviews.





Business Analysis & Process Improvement
- Analyze project data and operational metrics to identify trends and improvement opportunities.
- Support process optimization and continuous improvement initiatives.
- Assist in developing business cases, project documentation, and management reports.
- Evaluate project performance and recommend efficiency improvements.
- Contribute to business transformation and strategic initiatives.

Stakeholder Collaboration
- Collaborate with internal departments, clients, vendors, and project stakeholders.
- Facilitate communication between project teams to ensure smooth project execution.
- Support cross-functional collaboration and issue resolution.
- Build strong working relationships across the organization.

✅ Qualifications
- Bachelor's degree in Business Administration, Project Management, Management, Engineering, Operations, Information Systems, or a related field.
- Fresh graduates are encouraged to apply.
- 1–3 years of experience in project coordination, PMO, business analysis, operations, or related roles is preferred.
- Strong organizational, analytical, and problem-solving skills.
- Excellent communication and stakeholder management abilities.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
- Experience with Microsoft Project, Jira, Asana, Trello, Monday.com, Smartsheet, or similar project management tools is an advantage.
- Familiarity with Power BI, Tableau,



or data visualization tools is a plus.
- Knowledge of Agile, Scrum, Waterfall, or hybrid project management methodologies is preferred.
- CAPM, PRINCE2 Foundation, Agile, or Scrum certifications are an advantage.

? Ideal Candidate We're looking for someone who is organized, analytical, and passionate about delivering successful projects.

You are someone who

- Enjoy managing projects, timelines, and multiple priorities.
- Think strategically while maintaining excellent attention to detail.
- Communicate effectively with stakeholders across different business functions.
- Take initiative and solve problems proactively.
- Are highly organized and able to work under pressure.
- Adapt quickly to changing priorities and project requirements.
- Continuously seek opportunities to improve processes and project delivery.
- Thrive in a collaborative, fast-paced, and results-oriented environment.

? What We Offer
- Opportunity to work on strategic and high-impact business projects.
- Hands-on exposure to project management, PMO governance, and business transformation.
- Collaboration with experienced project leaders and senior management.
- Structured training, mentorship, and professional development opportunities.
- Transparent career progression into:
- Project Manager
- PMO Analyst
- Senior PMO Analyst
- Program Manager
- PMO Manager
- Project Portfolio Manager
- Competitive compensation with performance-based incentives.
- A collaborative, innovative, and growth-oriented work workplace.

Ready to build your career in project management and help deliver successful business initiatives?

- If you are passionate about project coordination, operational excellence, and continuous improvement, we would love to hear from you. Apply now and become part of our growing team.

📌 Assistant Project Manager/PMO Analyst (Sydney)
🏢 Advance HER Nature Foundation
📍 Sydney