Job Description

Create your best future and join Data, Digital & AI (DDAI), DataX and Global Transaction Services (GTS) as a Team Assistant.

What’s the role?

The Team Assistant, Data, Digital & AI (DDAI) is a high-impact operational role that directly enhances the effectiveness and performance of the Head of DDAI DataX & Global Transaction Services (GTS) in Westpac Institutional Bank, while providing operational support to the DDAI Economics team. The role acts as a force-multiplier for senior leadership by ensuring disciplined execution, strong operational rhythm, and seamless coordination across priorities. In addition to executive support, the role plays a critical role in enabling the timely and high-quality publication of Economics content via WestpacIQ.

Please note, this is a max term hire covering a maternity leave.

Your responsibilities will include:

- Own and optimise diary management for the Head of DDAI DataX & GTS ensuring focus on highest-value priorities
- Drive preparation, coordination, and follow-through for leadership meetings and forums
- Deliver desktop publishing support for Economics publications and coordinate end-to-end publication workflows for Economics content, including the creation, formatting, editing and production of documents using Adobe InDesign and other publishing tools
- Manage the online publication of Economics reports and commentary via the WestpacIQ website, including coordinating publication workflows and maintaining video content
- Schedule and coordinate team meetings, workshops, offsites, events and team engagement activities, including venue bookings, logistics,



materials and stakeholder communications
- Coordinate people management administration activities, including onboarding, offboarding, PeopleHQ requests and maintaining employee records.
- Provide backup support for Executive Assistant during periods of leave or high workload.

To be successful in this position, you should have experience in Team Assistant or Executive Assistant roles previously. You will need to be able to work with high level stakeholders and perform in a rapid-paced environment. You should also have strong organisational skills and a key eye for detail.

Why join us?

- Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!
- Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.
- Tailored learning and development opportunities to help your grow your career within the bank.
- Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives.

We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.

If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page , under the ‘Diversity, sustainability and flexibility’ section.

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📌 Team Assistant (City of Sydney)
🏢 Westpac Group
📍 City of Sydney