· Experienced Legal Office Manager

· Established & Growing Law Firm

· 12-month maternity leave position

· Fulltime or Part time opportunity

· Melbourne CBD

Aitken Partners is a law firm based in Melbourne that has been serving the legal needs of individuals and businesses for over 100 years.

Today, Aitken Partners continues to thrive and adapt to the changing legal landscape, while staying true to its core values respecting the past while having a modern approach when providing legal excellence.

We understand what's at stake for our clients. It's our mission to protect their loved ones, resolve their disputes, and help them grow for the future

As lawyers and advisers, we maintain a strong presence in the areas of commercial and property, commercial litigation, insolvency, dispute resolution, employment, wills and estates, family law, compulsory acquisition and migration.

Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.

About the Role

As Office Manager, you will be responsible for ensuring the efficient operation of the practice while providing leadership across administration, policy management and business support. You will identify opportunities to improve systems, strengthen processes and contribute to the firm's continued growth and success.

Key Responsibilities

- Lead the day-to-day operations of a busy legal practice from the Melbourne office and supporting the Brisbane office.
- Manage, mentor and develop the administration and reception team.
- Develop and improve office systems, and workflows to maximise efficiency.
- Ensure the smooth operation of legal support services and administrative functions.




- Coordinate facilities management, support technology, suppliers and office resources.
- Assist with financial administration as required
- Responsible for the compliance with legal industry requirements, creating and updating firm policies and regulatory obligations, including O,H&S; compliance and training
- Work closely with the General Manager to implement operational initiatives and strategic projects.
- Support and work with the management team to implement projects
- Coordinate office maintenance and safety
- Promote a collaborative, professional and client-focused workplace culture.

About You To be successful in this role, you will bring extensive experience managing the operations of a legal practice together with strong leadership skills and a genuine passion for continuous improvement. We are seeking an accomplished Office Manager with a minimum of five years' experience managing the operations of a legal practice. This role is a 12-month maternity leave role with potential ongoing opportunities due to the growth of the firm. This is a key leadership position for a confident professional who understands the unique demands of a legal environment and enjoys building effective systems, supporting high-performing teams and driving operational excellence.

Working closely with the General Manager and management team, you will oversee the firm's day-to-day operations,



lead the administrative team and help deliver an exceptional experience for both clients and staff.

You will have

- At least five years' experience as an Office Manager within a legal practice.
- Demonstrated experience leading and developing administrative and legal support teams.
- A thorough understanding of legal office operations, workflows and client service standards.
- Experience implementing and improving administrative systems and business processes.
- Strong organisational, problem-solving and decision-making skills.
- Excellent communication and interpersonal abilities with the confidence to work closely with senior stakeholders.
- High levels of professionalism, integrity and discretion.
- Proficiency with legal practice management software and the Microsoft Office suite.
- Experience with legal compliance requirements will be highly regarded.

What We Offer

- A senior leadership role with genuine autonomy and influence.
- The opportunity to work closely with an experienced and supportive General Manager and Head of People & Culture.
- A collaborative, professional and positive workplace culture.
- The chance to contribute to the continued growth and success of the firm.
- Ongoing career development and career progression opportunities.
- A competitive remuneration package commensurate with your experience and expertise.

Join the team Our culture focuses on excellence without losing sight of work-life balance. We work hard for our clients but we also make sure we put our people first.

We value initiative, collaboration and excellence. If you are an experienced legal office manager who enjoys improving processes, leading people and contributing to the success of a thriving legal practice, we would welcome your application.

Apply Now

We look forward to receiving your application

📌 Office Manager - Legal (Melbourne)
🏢 Aitken Partners
📍 Melbourne