? We're Hiring: Project Coordinator / Project Administrator

? Location: Remote / Hybrid / On-site

? Employment Type: Full-Time

? Experience Level: Entry-Level to Mid-Level

About the Role

We are seeking a highly organized, proactive, and detail-oriented Project Coordinator / Project Administrator to support the successful planning, coordination, and execution of business projects. The successful candidate will work closely with project managers and cross-functional teams to ensure projects are delivered on time, within scope, and in accordance with organizational objectives.

This role is ideal for individuals who enjoy organizing workflows, coordinating teams, managing documentation, and supporting project delivery in a fast-paced and collaborative environment.

? Key ResponsibilitiesProject Coordination

Assist in planning, coordinating, and monitoring project activities from initiation to completion.

Develop and maintain project schedules, timelines, and milestone trackers.

Coordinate project meetings, prepare agendas, record meeting minutes, and follow up on action items.

Monitor project progress and report on project status, risks, and deliverables.

Support project managers in resource planning and task allocation.

Ensure projects are completed within agreed timelines and quality standards.

Project Administration

Maintain project documentation, contracts, reports, and administrative records.

Organize and update project files, templates, and document management systems.

Prepare project reports, presentations, and executive summaries.

Assist with budgeting, expense tracking, procurement, and invoice processing.

Ensure compliance with company policies, procedures, and project governance standards.

Support project audits and documentation reviews when required.

Stakeholder & Team Support





Coordinate communication between internal departments, clients, vendors, and external stakeholders.

Schedule meetings, workshops, and project review sessions.

Facilitate collaboration across cross-functional teams to ensure smooth project execution.

Assist in identifying project risks, issues, and dependencies, and escalate them appropriately.

Provide administrative and operational support to project teams as needed.

Process Improvement

Support the implementation of project management best practices and standard operating procedures (SOPs).

Assist in improving project workflows, reporting processes, and operational efficiency.

Maintain project dashboards and monitor key performance indicators (KPIs).

Contribute to continuous improvement initiatives and organizational projects.

✅ Qualifications

Bachelor's degree in Business Administration, Project Management, Management, Engineering, Operations, or a related field.

Fresh graduates are encouraged to apply.

1–3 years of experience in project coordination, project administration, operations, or administrative support is preferred.

Strong organizational, planning, and time management skills.

Excellent communication and interpersonal abilities.

Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Experience with project management tools such as Microsoft Project, Asana, Trello, Jira, Monday.com,



or Notion is an advantage.

Strong attention to detail and problem-solving skills.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Professional certifications such as CAPM or PRINCE2 Foundation are an advantage.

? Ideal Candidate

We're looking for someone who is organized, dependable, and passionate about supporting successful project delivery.

You are someone who

Enjoy coordinating people, schedules, and project activities.

Have excellent organizational and multitasking skills.

Communicate effectively with stakeholders at all levels.

Pay close attention to detail while maintaining a big-picture perspective.

Take initiative and solve problems proactively.

Adapt quickly to changing priorities and project requirements.

Work well independently and as part of a cooperative team.

Thrive in a dynamic, fast-paced, and results-oriented environment.

? What We Offer

Opportunity to work on diverse and impactful business projects.

Hands-on experience with project management methodologies and business operations.

Collaboration with experienced project managers and cross-functional teams.

Structured training, mentorship, and professional development opportunities.

Clear career progression into

Senior Project Coordinator

Project Manager

Program Coordinator

PMO Analyst

PMO Manager

Program Manager

Competitive compensation with performance-based incentives.

A collaborative, innovative, and growth-oriented work environment.

Ready to coordinate successful projects and make a meaningful business impact?

If you are passionate about project coordination, organization, and operational excellence, we would love to hear from you. Apply now and join our growing team.

📌 Project Coordinator/Project Administrator (Sydney)
🏢 Advance Electromation
📍 Sydney