Vortex Property Group is a well-established developer-builder known for delivering high-quality, design-focused residential projects. With a strong reputation built since 2002, we take a hands‑on approach across the full development lifecycle.

We’re growing and looking for a Contracts Administrator to join our team and play a key role in delivering projects on time and within budget.

About the Role

This is a hands‑on, end‑to‑end Contracts Administration role supporting residential construction projects from procurement through to completion.

You’ll maintain the company’s high standards and be responsible for managing contracts, coordinating subcontractors and suppliers, tracking costs, and maintaining accurate project documentation.

As a boutique business, our team works collaboratively across all areas of the business. You will be expected to step in, support different functions, and contribute beyond your core responsibilities when needed.

Key Responsibilities

- Prepare, review, and manage contracts, subcontracts, purchase orders, and variations
- Ensure quality control of contracts, ensuring to reflect project scope, pricing, timelines, warranties, and obligations.
- Maintain contract registers and track obligations, milestones, and key dates
- Manage tendering processes including RFQs, quote comparisons, and procurement scheduling
- Coordinate subcontractors, suppliers, and ensure compliance (insurances, licences, WHS), including alignment with scheduling, budgets and timelines.
- Process progress claims, invoices, and manage payment schedules
- Track project costs, variations, and support forecasting and reporting
- Liaise with project teams, consultants, and stakeholders
- Maintain project documentation including RFIs,



site instructions, and meeting minutes
- Assist with risk assessments related to contracts and provide recommendations to mitigate contract risk (delays, defective work, cost overruns).
- Ensure compliance with NSW legislation, NCC, and residential building standards
- Support broader business operations as required

About You

- 3+ years’ experience in Contracts Administration (residential construction preferred)
- Strong understanding of contracts, procurement, and cost control
- Experience with variations, progress claims, and subcontractor management
- Highly organised with strong attention to detail
- Excellent communication and coordination skills
- Proficient in construction software and Microsoft Office
- Relevant qualifications in Construction Management, Building, or similar (desirable or experience equivalent)

Key Attributes

- Proactive and adaptable
- Strong team player with a "get it done" mindset
- Comfortable working in a small business environment
- Willing to step outside your core role when neededTakes ownership and accountability

Why Join Us

- Work directly with decision-makers in a highly engaged team
- Be part of a boutique builder where your input truly matters
- Exposure across the full project lifecycle
- Diverse role with real responsibility and variety
- Supportive, down‑to‑earth team culture
- Competitive salary aligned with experience

Apply Now

If you’re looking for a role where you can own your work, contribute across the business, and grow with a tight‑knit team, we’d love to hear from you. Apply Now!

Vortex Property Group are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive setting for all employees.

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📌 Contract Administrator (City of Sydney)
🏢 Vortex Property Group
📍 City of Sydney