Site Administrator – Site Head, Virginia (Brisbane). Permanent contract. Responsible for overseeing Manufacturing & Supply administration and supporting the operations and senior leadership team to ensure productive information and support functions, including communication across the team. Main Responsibilities - Provide secretarial and administrative support to the Operations and Senior Leadership Team.

- Collate performance data and prepare monthly reports for managerial interpretation and action in monthly team meetings.
- Coordinate meetings and conferences, compile minutes, and distribute them in a timely manner.
- Handle invoicing for site utilities and labour‑hire ad‑hoc SLT expenses.
- Manage uniforms – ordering, delivery, invoicing, budgeting control and supplier reviews.
- Assist with engagement activities to promote positive morale and culture building.
- Coordinate and promote all site events, including family day, Christmas events, and engagement committee events.
- Coordinate all site communications, including the monthly newsletter, team meetings, Viva Engage, and cascading information from Global and Regional teams.
- Prepare documents such as site‑related videos, Word and PowerPoint presentations, Excel reports, training manuals, and other documentation.
- Co‑ordinate travel and accommodation bookings for Operations and Senior Leadership Team for off‑site leadership events.
- Raise Purchase Requisitions in SAP, create purchase orders, and process goods receipts.
- Distribute, record,



and follow up on minutes from meetings.

About

You - Good time‑management and prioritisation skills.

- Experience in video compilation, PowerPoint, Word, Excel, and SAP.
- Attention to detail and accuracy.
- Excellent verbal and communication skills.
- Prior administration or coordinator experience.
- Events or project coordination experience.
- Reception and data entry skills.
- Excellent PC skills – Microsoft Office (Outlook included).
- Accurate and efficient keyboard proficiency.
- Strong organisational and administrative capabilities.
- Well‑developed interpersonal and communication skills.
- Knowledge of FMCG/Manufacturing industry is an advantage. Key Challenges - Communicate with staff at all levels.
- Maintain a customer‑drive and focus.
- Build and maintain productive working relationships with, and provide support to, the Operations teams on site.
- Work effectively under pressure.
- Be self‑motivated and use initiative.
- Be a strong team player who adopts a continuous‑improvement approach.
- Set high personal standards for quality of work and level of service provided.
- Manage competing priorities.
- Keep stakeholders engaged and motivated while holding them accountable.
- Pursue progress and discover extraordinary outcomes.

Equal Opportunity Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel. We welcome and encourage applications from people of all backgrounds.

📌 Site Administrator (Brisbane City)
🏢 (0584) Opella Healthcare Australia
📍 Brisbane City