Key purpose of the role: This role will provide exceptional administrative support to general managers and the executive assistant of the team responsible for supervision of ASX’s listed market. Well suited to a motivated and enthusiastic candidate that shows initiative and is keen to learn.

Your day‑to‑day role will involve working closely with all teams in the ASX Supervision division, including participants supervision, listings supervision, admissions and investment products teams, and supporting a broader administration team across three state offices.

Responsibilities

- Provide calendar support to the Group Executive with assistance from the Executive Assistant and one General Manager.
- Manage all aspects of meeting coordination for various client events including listing ceremonies and regular division meetings, such as managing logistics, agenda setting, inviting guest presenters and tracking actions.
- Timely and accurate processing of various updates to data points in Salesforce and other systems.
- Process and oversee publication of decisions on the ASX website.
- Accurately process and raise client invoice requests and troubleshoot account queries received by the team.
- Prepare and review presentations,



policies and procedures, formatting documents in line with the ASX style guide.
- Coordinate the set‑up and welcome for new starters to the division.

Qualifications

- Strong diary management skills, including proven experience anticipating, identifying and addressing travel/admin/diary issues.
- Experience in a similar role supporting senior executives in an autonomous capacity.
- Advanced experience in Word and PowerPoint, and basic skills in Excel analysis/problem solving/innovation.
- Nice to have: experience using iManage and Salesforce.
- Previous experience in administrative project work.
- Ability to time‑manage and prioritise work and meet delivery deadlines.

We encourage you to apply even if you don’t meet all the criteria of this role.

We support flexible working and offer hybrid working options. Even if our roles are advertised as full‑time, we encourage you to apply if you are interested in part‑time or other flexible working arrangements.

At ASX Group, our diverse workforce is essential to build and maintain a fair and energetic marketplace.

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📌 Administration Assistant (City of Sydney)
🏢 ASX
📍 City of Sydney