Executive Assistant - Planning and Development

The City of Swan is seeking an experienced and highly capable professional to step into a diverse and rewarding role providing business support to our Executive Director Planning and Development.

The Planning and Development Division shapes the City's growth and helps build the Swan economy and community. It does this by providing Strategic Planning services to guide development, Statutory Planning services to assess development, Health and Building services to ensure that standards of safety and public health are met.

Working in a fast paced, politically sensitive environment, you will be the trusted liaison between the Council members, Executive Team, business units Managers and other major stakeholders. Your exceptional organisational skills, ability to anticipate needs as well as strong interpersonal skills will ensure success in this role.

Responsibilities

- Provide a confidential, efficient, customer focused and proactive executive and business support service to the Executive Director Planning & Development
- Support the Executive Director in remote decision-making and ensure that the Executive Director is advised of urgent matters requiring their attention or issues that may be arising across the business that they need to be briefed on
- Proactively manage correspondence, both e-mails and letters received. This includes preparation of responses and briefing notes as required, keeping the Executive Director regularly updated on sensitive or time critical matters, and following up with the relevant City officers when responses are overdue
- Support the Executive Director by proactively responding to enquiries and requests from Councillors, residents, staff and other customers with a high level of discretion, maturity, diplomacy and judgement ensuring exceptional customer service.

Qualifications

The successful candidate will have the following:

- A tertiary degree in a relevant area such as commerce, arts,



planning, law or relevant experience
- Exceptional organisational skills, with a keen eye for detail and the ability to manage competing priorities under pressure
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Council members and members of the community
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- A satisfactory National Police Certificate is required.

For more information about the role, please refer to the position description.

About working with us

The salary for this position will be from $84,485.93 to $100,282.66 per annum depending on the skills and experience of the successful applicant.

You will also enjoy perks, including

- Flexibility to balance work and life through supported work from home and a 19-day month
- Excellent leave entitlements, e.g. purchase additional leave, Local Government public holiday
- Generous superannuation contributions up to a total combined 17 per cent
- Comprehensive employee wellness program
- Generous study assistance (terms and conditions apply)
- Free parking options available
- Travelsmart allowance to support public transport use or cycling to work.

About the City

The City of Swan covers 1,042 square kilometres, representing nearly 20 per cent of the Perth metropolitan area. It includes 42 suburbs from Bullsbrook to Bushmead, Ballajura to Gidgegannup, and it is among the fastest-growing regions in Western Australia.



The City is home to the iconic Swan River and the internationally celebrated Swan Valley, founded in 1829. It is a sought-after destination to live, work, and visit, combining quality services and amenities with a beautiful natural setting.

The area also holds profound cultural importance for the Whadjuk Noongar people, reflecting more than 40,000 years of connection to the Derbal Yerrigan (Swan River). Today, the City is a dynamic and diverse community, where one in three residents was born overseas, and one in five speaks a language other than English at home.

Our purpose is to improve the quality of life for our community by delivering our vision of ‘one city, diverse people, culture and places’ through shared values of respect, excellence, accountability and leadership.

At the City of Swan, we are committed to recruiting and retaining the right people and creating a great place to work. We offer our employees real careers, real impact, and real rewards.

We welcome people with diverse skills, experiences, perspectives and backgrounds and encourage applications from Aboriginal or Torres Strait Islander peoples, and individuals who may identify as LGBTIQ+, with disability, a culturally and linguistically diverse background, and people of all ages.

For more information about this position, please contact Donna Watson directly at 9***.

For queries regarding the application process, please contact our friendly People Services team on 9***.

To apply, please submit a cover letter that outlines your qualifications and experience and why you would be a good fit for this role, and a resume via the link.

Closing date: Sunday 26 July PM AWST

The City of Swan reserves the right to commence shortlisting and interviews earlier than the closing date. The City also reserves the right to close the vacancy early; therefore, if you are interested in this position, please submit an application as early as possible.

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📌 Executive Assistant - Planning and Development (City of Swan)
🏢 City of Swan
📍 City of Swan