- Geely is a global leader in smart electric vehicles and automotive innovation.
- Own iconic brands like Geely Auto, Zeekr, Volvo, Polestar, Lotus, and hold a 17% stake in Aston Martin.
- With $100B+ assets and 140,000+ employees worldwide.
- 30,000+ engineers & designers across China, Sweden, the UK, the U.S., and Germany.
- 4,000+ sales/service locations worldwide.
- Fortune Global 500 company for 13 consecutive years.
- Pioneering AI-driven automotive solutions with one of the largest cloud computing centers (1.02 Exaflops/sec).
- Geely’s Geespace launched 20 satellites to enable safe autonomous driving.
- World‑class digitalisation and AI‑driven manufacturing.
- Mission & Vision: A Sustainable Future, A Better World
- Core Value: Truth‑seeking & practical, hardworking & enterprising, collaborative & innovative

About the Role

- We are looking for a proactive, highly organised and service‑oriented Office & Administration Coordinator to join our growing team.
- This role is responsible for supporting the day‑to‑day workplace operations for Geely and its associated brand, ensuring a professional, efficient and welcoming working environment across multiple office locations.
- The successful candidate will play a key role in front‑of‑house services, office administration, workplace operations, executive support, employee experience and administrative coordination. As the business continues to grow, this role will also contribute to office expansion, workplace projects, continuous improvement initiatives and broader corporate support activities.
- This is an excellent opportunity for someone who enjoys working in a fast‑paced environment, takes ownership, provides exceptional internal customer service and is willing to support a broad range of office, workplace and business operations.

Key Responsibilities

Front Desk & Workplace Experience

- Serve as the first point of contact for visitors, customers and external stakeholders, ensuring a professional and welcoming experience.
- Manage reception, incoming calls, visitor registration and meeting room coordination.
- Maintain a clean, organised and professional workplace while supporting office access and workplace security.

Office Administration

- Coordinate day‑to‑day office administration and workplace operations across multiple office locations.
- Manage office supplies, facilities, equipment, mail, courier services and vendor relationships.




- Support office leasing, fit‑out, maintenance, relocation and workplace improvement projects.
- Assist with purchasing, invoices and office‑related budgets where required.

Executive & Business Support

- Provide administrative support to senior management, including calendar management, travel arrangements and meeting coordination.
- Assist with expense claims, reimbursement submissions and business documentation.
- Support ad‑hoc administrative and business coordination activities.
- Manage merchandise inventory, warehouse stock and distribution.
- Maintain secure control of warehouse keys, access, passwords and inventory records.
- Support office asset management, inventory tracking and internal controls.

Company Vehicle & Travel Coordination

- Coordinate company vehicle administration, including registration, servicing, maintenance, insurance and bookings.
- Manage office parking allocation and visitor parking arrangements.
- Coordinate domestic and international business travel, accommodation and related logistics.

HQ Coordination

- Support communication and administrative coordination between the Australian business and Head Office.
- Coordinate Head Office visits, reporting requirements and business documentation.
- Provide administrative support for cross‑functional and cross‑border initiatives.

Employee Experience & Culture

- Assist in organising employee engagement activities, company events, onboarding and workplace initiatives.
- Support internal communication and contribute to a positive workplace culture.

Process Improvement & Projects

- Assist in developing and improving office administration policies, procedures and operational processes.
- Support office relocation, workplace projects and continuous improvement initiatives.
- Maintain accurate administration records and ensure compliance with company policies.

Health, Safety & Compliance

- Support workplace health and safety initiatives in accordance with Australian WHS legislation and company policies.
- Assist with workplace inspections,



incident reporting and return‑to‑work coordination where required.

Other Responsibilities

- Collaborate with HR, Finance, IT and other departments to support business operations.
- Undertake other office administration, workplace and corporate support responsibilities as reasonably required.

Qualifications

- Previous experience in Office Administration, Office Coordination, Workplace Coordination, Executive Assistant, Office Management or similar roles.
- Minimum 3+ years' experience in office administration, workplace operations or corporate support.
- Strong organisational and time management skills with the ability to manage multiple priorities.
- Excellent interpersonal, communication and customer service skills.
- High attention to detail with strong problem‑solving capability.
- Proficient in Microsoft Office Suite.
- Ability to work independently and collaboratively in a fast‑paced workplace.
- Experience supporting senior management is highly desirable.
- Experience in a multinational, automotive or growing business environment will be highly regarded.

Success Profile

The ideal candidate is someone who:

- Takes ownership and demonstrates a proactive attitude.
- Enjoys supporting people and creating an outstanding workplace experience.
- Is highly organised, reliable and detail‑oriented.
- Can manage multiple priorities while maintaining high quality standards.
- Is adaptable and comfortable working in a growing organisation.
- Builds positive relationships across all levels of the business.
- Demonstrates professionalism, integrity and discretion.
- Continuously seeks opportunities to improve office operations and workplace services.
- Is willing to take on new responsibilities as the business continues to grow.

Our Workplace Philosophy

- Our workplace is more than just an office, it is where our people collaborate, innovate and deliver exceptional outcomes.
- The Office & Administration Coordinator plays a vital role in creating a professional, efficient and welcoming environment that supports business success across Geely and its associated brands.
- As our organisation grows, this role will continue to evolve, providing opportunities to contribute across workplace operations, administration, employee experience and corporate support while helping build a high‑performing and collaborative organisation.

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📌 Office & Administration Coordinator (City of Sydney)
🏢 Geely Auto Australia
📍 City of Sydney