Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation.

Role highlights

- Support the day-to-day administration of CSIRO’s property and facilities operations
- Use your customer service and organisation skills in a diverse site-based role
- Join a collaborative team supporting world‑class science

About CSIRO

As Australia’s national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge. Visit CSIRO.au for more information.

The opportunity

CSIRO’s Business and Infrastructure Services unit (CBIS) manages a complex property portfolio that supports CSIRO’s research, operational and administrative activities across Australia. This includes a diverse range of scientific research facilities, National Research Infrastructure, office spaces and administrative sites.

As the CBIS Officer Administration, you will provide day‑to‑day administrative, logistical and customer service support to help ensure the effective operation of CBIS facilities and site‑based services. You will work closely with a regionally dispersed facilities operations team, supporting administrative systems, client requests, health and safety record keeping, contractor management, security processes and reception coverage.



This is a locality‑based role that shares responsibility for coverage of the main reception and requires the successful candidate to work full‑time on site.

High‑level duties

- Provide general team support, including monitoring shared inboxes, answering phone calls, distributing requests and escalating issues as required.
- Respond courteously and efficiently to client requests, maintaining clear communication and monitoring client satisfaction.
- Undertake a broad range of property‑related administrative activities in support of the CBIS site, state or regional team.
- Use and support facilities management, access control and safety systems.
- Support health, safety and contractor management record keeping, including contractor inductions and related documentation.
- Assist with site security administration, including keys, access cards, ID cards, registers and related processes.
- Maintain accurate records, files and databases in line with administrative systems and processes.

Role particulars

- Location: Clayton (VIC) or Hobart (TAS)
- Salary: AU$76k – AU$96k per annum (pro‑rata for part‑time) + 15.4% superannuation
- Tenure: Specified term of 3 years, Full‑time
- Reference:

Essential qualifications

- Demonstrated ability to manage property administration functions in a complex facilities environment, including the ability to prioritise workloads,



problem‑solve by identifying solutions and considering implications.
- Demonstrated experience and a willingness to undertake a range of general administrative support tasks in an office environment.
- Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information.
- Proven experience effectively gathering and communicating information, ideas and concepts verbally, together with the ability to convey complex information in a straightforward and understandable manner.
- Demonstrated strong organisational skills and the ability to prioritise demands, accepting personal responsibility for doing the job well.
- Sound keyboard skills, knowledge of Microsoft Office applications including Outlook and Teams, and the ability to become familiar with use of facilities management specific software and systems.

Desirable qualifications

- Knowledge or experience in the operation of facilities‑based management systems that may include job logging, financial and building operations style platforms.

Eligibility

Applications for this position are open to Australian Citizens, Current Zealand Citizens and Australian Permanent Residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security, medical or character requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programmes. View our Child Safe Policy.

EEO Statement

CSIRO is an equal employment opportunity organisation committed to embracing diversity and inclusion.

#J-18808-Ljbffr

📌 CBIS Officer Administration (Melbourne)
🏢 CSIRO
📍 Melbourne