Job Description

Cloncurry Shire Council is seeking a highly organised, professional and motivated Executive Support Officer - Administration to join our Executive Office.

This is a key position providing confidential, high-level executive and administrative support to the Chief Executive Officer, Mayor and Councillors, while coordinating governance, executive office functions and civic activities. Working as part of the Executive Office, you will play an important role in ensuring the efficient delivery of Council's administrative, governance and stakeholder engagement functions.

What We Offer:

- Full-time- (Stream A) Level 4-5 $80,800-$89,700 per annum (depending on qualifications and experience) + Superannuation
- 5 weeks Annual Leave (with 17.5% Leave Loading)
- Monthly RDO (13 per year)
- Personal (Sick) Leave
- Remote Area Housing Assistance ($60 pw Renting / $90 pw Homeowner)
- Locality Allowance

About the Role

Reporting to the Executive Officer Coordinator, this role provides confidential executive and administrative support within the Executive Office and plays a key role in supporting governance, council administration, and civic functions. You will work closely with the Chief Executive Officer, Mayor, Councillors and key stakeholders to ensure the smooth operation of executive and governance activities. This position also contributes to coordinating executive schedules, preparing reports and meeting documentation, supporting Council meetings, maintaining governance records, and assisting with stakeholder engagement, communications, and community initiatives. The role also provides flexible administrative support across the Executive Office,



helping ensure efficient service delivery and continuity during peak periods and staff absences.

Key Responsibilities:

- Provide high-level executive and administrative support to the Chief Executive Officer, Mayor and Councillors.
- Coordinate executive schedules, meetings, correspondence and governance activities.
- Prepare reports, presentations and official Council documentation.
- Support Council meetings, civic functions, corporate events and official ceremonies.
- Liaise with elected members, government agencies, stakeholders and the community.
- Maintain accurate records while ensuring confidentiality and governance standards.
- Contribute to Executive Office operations and assist with communications and community engagement activities as required.

About the Candidate

We are looking for a proactive skilled who demonstrates initiative, excellent organisational skills and the ability to build strong working relationships. You will demonstrate:

Requirements:

- Experience in executive or administrative support.
- Excellent communication and stakeholder engagement skills.
- Strong organisational, time management and problem-solving abilities.
- High attention to detail with the ability to maintain confidentiality.
- Proficiency in Microsoft Office and the ability to learn new systems.
- The ability to work independently while managing competing priorities.
- Current National Police Clearance, or the ability to obtain one.
- Current unrestricted C Class Driver Licence.

Desirable:

- Qualifications in Business Administration is desirable.

Work Environment

National

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📌 Executive Support Officer (Executive Administration) (Cloncurry Shire)
🏢 North West Queensland
📍 Cloncurry Shire