JLL is hiring a Facilities Coordinator to support day‑to‑day operations across client facilities. The role involves coordinating maintenance activities, managing vendor relationships, and ensuring sites remain safe, functional, and well‑maintained.

Overview Coordinate facilities administration and operational tasks for the Facilities Manager and wider team, managing both planned activities and responsive requests. Serve as the primary contact for the Facilities Help Desk and email inbox, logging work orders and ensuring timely response to service requests.

Responsibilities - Prepare and issue work orders, coordinate trades and contractors, liaise with building management and security teams, and oversee outsourced service providers while on site.

- Conduct regular site inspections, report findings, and escalating issues appropriately to maintain premises in a safe, neat, and functional condition.
- Organise and schedule planned maintenance works, maintain calendars and filing systems, and provide scheduled reporting data to support operational transparency.
- Support the Local Physical Records Manager with the online archiving and retrieval system, including access approvals, user assistance, and quality checks of archived materials.
- Assist with monthly team reporting across helpdesk performance, finance, and utilities, contributing to data‑driven decision making.
- Manage and supervise on‑site contractors during inspection works, complete contractor site inductions, and coordinate with building management and security as required.
- Support procurement activities, financial processes including the approvals register, and conduct regular health and safety audits to confirm compliance with established procedures.

Qualifications - 1–3 years of experience in facilities management, property management,



or a related operational discipline.

- Working knowledge of local occupational health and safety requirements and regulations.
- Proven ability to deliver high-quality customer service and build effective stakeholder relationships across diverse audiences.
- Strong organisational skills with demonstrated attention to detail and ability to manage multiple competing priorities simultaneously.
- Excellent written and verbal communication skills, with the ability to engage professionally with staff at all levels including senior stakeholders.
- Proficiency in problem‑solving and ability to navigate ambiguity while maintaining focus on practical solutions.
- Self‑motivated with a proactive approach to identifying and addressing operational issues before they escalate.
- Experience working in critical environments or specialised facilities operations (preferred).
- Demonstrated experience managing third‑party vendors for specialised services and ensuring contract compliance (preferred).

Perks - Great employee discounts off fitness, wellbeing and other renowned brands.

- 18 weeks paid maternity leave.
- Private Health Insurance discounts.
- Active Social Club.
- Employee assistant program.
- Novated lease for EV cars.
- Paid time off for volunteer work.
- Career opportunities with Australia's #1 Commercial Real Estate firm.
- Premium offices. Job reference number REQ521616 – Location: On‑site, Melbourne, VIC.

Jones Lang

LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected].

📌 Technical Facility Co-Ordinator (Melbourne)
🏢 Jones Lang Lasalle
📍 Melbourne