Our client is seeking a motivated and detail-oriented Japanese Speaking HR Administration Assistant to join their HR team in Sydney CBD.

This role is ideal for someone who enjoys administration, working with people, and supporting recruitment and employee-related processes. Reporting to the HR Manager, you will play an important role in ensuring a positive candidate and employee experience while providing critical administrative support.

Key Responsibilities

- Provide administrative support to the HR Manager and wider team.
- Source candidates through multiple channels (Job boards, LinkedIn and CRM software)
- Screen, interview candidates and assesses candidate suitability against role requirements
- Maintain accurate employee and candidate records within HR systems and databases.
- Manage HR documentation, reports, and personnel files.
- Coordinate communications with candidates, employees, and hiring managers.
- Support HR projects and day-to-day administrative activities.
- Ensure confidentiality and accuracy when handling sensitive information.
- Assist with process improvements and maintaining HR compliance requirements.

About You

We are looking for someone who is:

- Is proactive, takes initiative, and enjoys learning new skills




- Has strong organisational and administration abilities
- Is highly detail-oriented and committed to accuracy
- Communicates confidently and professionally, both verbally and in writing in Japanese and English
- Is approachable, professional, and people-focused
- Works well independently while also being a collaborative team player
- Can manage multiple priorities and deadlines in a fast-paced environment

Skills & Experience

- Experience in HR Administration, Recruitment Coordination, Talent Acquisition Support, or a similar administrative or sales support role is preferred
- Previous administration experience is essential.
- Robust Microsoft Office skills and administrative capabilities.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Excellent attention to detail and time management skills.

Work Rights Requirement

To be considered for this position, applicants must have full working rights in Australia. Suitable visa holders include: Australian Citizens, Permanent Residents, Partner Visa and Graduate Visa holders

Please note that applicants on Working Holiday Visas (Subclass 417/462) or Student Visas will not be considered for this position.

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📌 Japanese Speaking HR Administration Assistant (City of Sydney)
🏢 Adecco
📍 City of Sydney