About the Role

As a Facilities Administration Officer, you will provide essential administrative support to the Facilities team, ensuring the smooth and efficient coordination of facilities and fleet-related activities across MSWA. Working closely with internal stakeholders, contractors, and service providers, you will manage requests, maintain accurate records, coordinate maintenance schedules, and support day-to-day administrative processes. This role is ideal for a highly organised administrator who enjoys managing competing priorities, maintaining systems and documentation, and delivering excellent customer service.

Key Responsibilities

- Receive, monitor and action facilities and fleet-related requests.
- Coordinate and schedule reactive and planned maintenance works across MSWA sites.
- Maintain accurate records of maintenance activities, assets, service agreements and contractor documentation.
- Liaise with contractors, suppliers and internal stakeholders to arrange works and monitor completion.
- Process fleet administration tasks, including vehicle bookings, servicing, repairs, insurance claims and vehicle changeovers.
- Assist with the administration of security access systems and CCTV requests.
- Monitor compliance requirements and maintain service schedules to ensure obligations are met.
- Prepare reports, update databases and support filing and document management activities.
- Contribute to process improvements that enhance administrative efficiency and customer service outcomes.





What are we Offering

- Permanent full-time position, working 75 hours per fortnight
- Location: Belmont
- Salary sacrificing up to $18,500
- Have access to hundreds of retail discounts
- Ongoing development, and growth opportunities.
- Additional leave benefits after a certain number of years of service, plus other leave entitlements
- Health and Wellbeing Incentives: Great Employee Assistance Program and generous healthcare provider discounts.
- Flexible working options
- Access to MSWA pool vehicles for work use

Must-haves

- Experience in administration, coordination, maintenance, or a similar role.
- Strong organisational skills with the ability to manage competing priorities.
- Excellent communication and stakeholder engagement skills.
- Robust computer skills.
- A proactive, solutions-focused approach.
- Current driver’s licence.
- NDIS Screening Clearance (or willing to get).

Who are we

MSWA is a not-for-profit organisation supporting Western Australians living with neurological conditions to live more independent and fulfilling lives. We provide a range of services including allied health, nursing, in-home care, and community support, while also investing in research and advocacy. At MSWA, we’re driven by our purpose to empower people to live their best lives. Our team is passionate, collaborative, and committed to making a genuine difference every day.

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📌 Facilities Administration Officer (Perth)
🏢 MSWA
📍 Perth