Overview

Team Executive. Your role will be a part of our Practice Support team and work with Partners and senior legal operatives in our Melbourne office. At Allens, excellence is not just expected—it’s embedded in everything we do. Our structure means you’ll work closely with Practice Executives to provide high quality, proactive, business support to Partners and senior legal operatives. The Team Executive plays a key role in assisting Practice Executives to manage the financial aspects of their Partners’ practice, including client reporting. This role demands precision, initiative, and a deep understanding of the commercial drivers of a top‑tier legal practice. We’re looking for candidates who bring curiosity and a drive to explore what’s next. If you’re excited by emerging technologies—like AI—and keen to apply digital innovations to improve how we work and deliver results, you’ll thrive in this role.

This is a full‑time, fixed‑term contract opportunity. Our hybrid working arrangements require 60% of your time in the office. However, we are happy to discuss flexibility while ensuring the needs of the business are met.

Responsibilities

- Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship.
- Assist Practice Executives with administrative duties associated with the financials of a matter, including billing, e‑billing, tracking of non‑dispatched bills, missing timesheets, cost estimates, reporting, closure, and archiving of matters.
- Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standard of services delivered to all internal and external stakeholders.
- Provide support during Practice Executives’ annual and sick leave.




- Support Practice Executives with organising firm events, including corporate tables, business and industry events, client events, and staff events.
- Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams.
- Provide guidance to others and be a source of information on drafting, producing documents and practice management processes and procedures.

Qualifications

- Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
- A commitment to promoting operational excellence among Practice Support staff and leading by example.
- Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
- Strong organisational skills and the ability to thrive in an environment of continuous change, working with challenging clients or stakeholders.
- A high degree of initiative, proactivity and problem‑solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
- Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
- A desire to learn, grow, network and mentor others.




- A story to tell – our culture is made up of unique backgrounds and varying life experiences.

Benefits

- Financial: market‑competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in‑house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families, and regular wellbeing sessions with our in‑house consulting psychologist.
- Flexibility: hybrid and adaptable working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high‑quality executive coaching to support the transition.
- Recognition: team‑based recognition including social activities and contribution‑based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Equal Employment Opportunity

We celebrate our people’s differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. At Allens, we encourage applications from all passionate applicants.

If you require adjustments to fully participate in our application process, please contact us at

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📌 Team Executive (Melbourne)
🏢 Allens Corporate Services
📍 Melbourne