Are you an organised, detail-driven professional with strong administrative or executive support experience? This role is perfect for someone who enjoys variety, stability, and meaningful contribution-ideal for a Business Support Officer with EA capability, or an experienced EA wanting to step into a broader, more balanced role while still supporting senior leaders.

ABOUT THE ROLE

Embedded within the University's Buildings & Property Team, you will provide executive and business support to three experienced, largely self-sufficient Directors, as well as broader support to a diverse operational team. You'll ensure the Directors are well-prepared, organised, and set up for success, while also contributing to the efficient running of a portfolio responsible for major property, building, and operational projects across campus. This is a varied, hands-on position blending executive support, business administration, events, communications, and operational coordination.

KEY RESPONSIBILITIES

Executive Support

- Provide confidential executive support including calendar management, meeting coordination, agendas, briefings, and document preparation
- Support committees and working groups with agendas, minutes, action tracking, and follow-ups
- Act as a professional liaison across stakeholder groups and senior managers

Business & Team Support

- Provide general business administration across the Buildings & Property Team
- Assist with internal communications, scheduling, and coordination of updates
- Support events and staff engagement activities including planning, logistics, registrations, and on-the-day support
- Assist with procurement, invoicing, compliance tasks, and credit card reconciliations
- Investigate operational issues, prepare reports, support process improvements,



and maintain procedures
- Assist with maintaining web content and digital registration processes

ABOUT YOU

- A high-level EA seeking a role offering more variety and less direct executive dependency, or
- An administrator from a construction, property, or project environment looking to transition into higher education

You will bring:

- 3+ years of experience in executive support, administration, or project coordination
- Strong organisational skills; calm, proactive, and solutions-focused
- Excellent communication and stakeholder relationship skills
- Ability to manage competing priorities in a busy on-site environment
- Proficiency in Google Workspace, with the ability to learn new systems quickly
- A preference for a secure, full-time on-campus role

WHY THIS ROLE?

- Stable, long-term chance at a globally recognised university
- Genuine Business Support Officer position with executive exposure
- Strong team culture and meaningful, varied work
- Ideal for experienced EAs seeking sustainability, balance, and broader contribution

HOW TO APPLY

Click APPLY or contact Tanika on for a confidential conversation. We welcome applications from people with disabilities and are committed to providing a supportive and inclusive workplace.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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📌 Business Support Officer (Executive-Level Support) (Melbourne)
🏢 Dixon Appointments | Recruitment Agency
📍 Melbourne