Emerald Tree Counselling is hiring a Part time Healthcare Administrator role in Geelong West, VIC. Apply now to be part of our team.

Requirements for this role:

- Looking for candidates available to work:
- Mon afternoon
- Fri afternoon

- 2-3 years of relevant work experience required for this role

Bookkeeper / Administration & Business Development Officer – Part-Time (Employee Role) Emerald Tree Geelong West

We are seeking a capable and proactive Bookkeeper / Administration & Business Development Officer to join our team in a part-time/casual employee capacity.

This role is well suited to someone who enjoys supporting the day-to-day operations of a busy allied health practice, while also contributing to the growth and development of business services — particularly within the EAP space.

Position Details:

- Employment Type: Employee

- Hours: 2 days per week, 4 hours per day (some flexibility within business hours, with a consistent schedule required)

- Location: Geelong region (on-site)

About the Role:

This position supports the smooth running of practice operations through a combination of bookkeeping support, administration, and business development activities.

External accounting services manage higher-level financial oversight and compliance. This role focuses on day-to-day administrative and bookkeeping support tasks, while also contributing to the ongoing development and coordination of the practice’s EAP and organisational service offerings.

Key Responsibilities:

- Day-to-day bookkeeping support including invoicing, accounts payable/receivable processing, and reconciliations

- Liaising with external accounting providers as required

- Managing billing processes and supporting Medicare, DVA, and related administrative claims workflows where applicable





- Supporting EAP business development, including responding to enquiries, maintaining organisational relationships, following up leads, and assisting in converting interest into ongoing service partnerships

- Supporting coordination of EAP services, including client and organisational communication, session tracking, and administrative processes

- Maintaining accurate client and administrative records within practice systems

- Administrative support across scheduling, documentation, and internal workflows

- Working within and maintaining the practice CRM (Zanda) including client records, appointments, and billing entries

- Supporting operational coordination and general practice administration

- Assisting with process improvements and initiatives that support practice growth and service delivery

What We Offer:

- Employee role with appropriate entitlements

- A supportive and professional team environment

- A structured and established practice with transparent systems

- A varied role combining administration, bookkeeping support, and business development

- Opportunity to play an active role in growing the EAP and organisational services stream

- Consistent, predictable hours within agreed parameters

- A calm, quiet, and focused working setting

What We’re Looking For:

- Experience in bookkeeping and/or business administration

- A confident,



personable approach with the ability to engage with organisations and build relationships over time

- An ability to follow through on enquiries, communicate clearly, and support the conversion of leads into ongoing services

- Experience or familiarity with business development, client relationship management, or service-based environments

- Familiarity with or willingness to quickly become proficient in Zanda CRM (experience with Zanda is highly regarded)

- Strong attention to detail and organisational skills

- Ability to work independently while communicating effectively with a team

- A proactive, solutions-focused mindset

- Professionalism, reliability, and discretion

Ideal Candidate Profile:

The successful applicant is likely someone who:

- Is comfortable engaging with people in a professional, relational way

- Has a natural ability to build rapport with organisational contacts and follow through on opportunities

- Can balance structured administrative work with initiative in business development tasks

- Enjoys contributing to both the operational and growth aspects of a service-based organisation

- Is reliable, organised, and confident working within established systems while also identifying improvements

- Values working in a calm, quiet, and steady environment

Experience within allied health, EAP services, or B2B service environments will be highly regarded.

If you are looking for a role where your administrative, operational, and relationship-building skills contribute directly to the growth of a well-established and meaningful practice, we would love to hear from you.

To Apply: Please send your CV and a brief cover letter outlining your relevant experience and interest in the role.PPastapplicats can reapply

📌 Healthcare Administrator (Warrnambool)
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