We are looking for a reliable and organised Facilities Admin Assistant to support our team.

Pay: $60k - $70k + super (depending on experience and skills)
Location: Tullamarine
Hours: 12-month full-time contract with potential for ongoing employment as the business continues to grow.

About the Role
This is a fast paced administration role supporting day-to-day facilities operations and working alongside another Admin staff member and Facilities Coordinators. You’ll help create work requests on our Aroflo system, coordinate maintenance jobs, communicate with contractors and support the completion of works.

Key Responsibilities:
Create and manage jobs in Aroflo (job management system - training provided)
Enter and update work order details
Assign jobs to trades and contractors
Monitor job progress and follow up to ensure completion
Collect completion photos and required documentation
Follow up on contractor invoices and ensure records are up to date
Maintain accurate data entry and job tracking
General admin support (emails, phone calls,



updating systems)

About You:
Robust attention to detail
Good organisational and time management skills
Confident using computers and learning new systems
Explicit communication skills (written and verbal)
Ability to follow processes and work independently
Previous admin experience is required
Experience in facilities, maintenance coordination, or similar industry is an advantage but not essential

What We Offer:
Supportive team environment
On the Job training and support provided
Chance to gain experience in facilities

If you’re reliable, proactive, and looking to build your admin skills, we’d love to hear from you.

Apply now by sending your resume through on Indeed.
Please no calls regarding this role. Kindly communicate via Indeed only - successful applicants will be contacted for an interview.

Pay: $60,000.00 – $70,000.00 per year

Work Location: In person

📌 Facilities Administrator Tullamarine
🏢 Excel Facility Group
📍 Tullamarine