Job ID1005875 Job TypePermanent Full-time LocationAus - Melbourne CategoriesCPB Contractors Applications close As our Project Office Coordinator, you'll be the person who keeps the wheels turning behind the scenes. From managing the day-to-day running of the site office to supporting the project team with administration, coordination and organisation, you'll play a key role in creating an environment where people can do their best work.
If you're someone who loves variety, enjoys being around people and takes pride in being the person everyone relies on, this could be the perfect opportunity.
What you'll be doing
Keeping the site office running smoothly day to day
Ordering and managing stationery, PPE, site supplies and other office consumables
Coordinating site inductions, onboarding and maintaining workforce records
Organising meetings, preparing agendas and taking meeting minutes
Managing office-related expenses, invoices and operating costs
Reconciling project credit card transactions and maintaining accurate records
Coordinating travel, accommodation, catering and visitor arrangements when required
Building robust relationships with suppliers, subcontractors and site teams
Maintaining organised filing systems and project records
Supporting the broader team with general administration and coordination tasks
Helping create a positive, welcoming and skilled office environment
What you'll bring
Experience in an Office Coordinator, Site Administrator, Office Administrator or similar role
Strong organisational skills and the ability to juggle multiple priorities
A proactive approach and a willingness to jump in and help wherever needed
Confidence managing office logistics, suppliers and day-to-day administration
Experience processing invoices, reconciling expenses or supporting office budgets
Solid Microsoft Office skills and confidence learning new systems
Excellent communication skills and the ability to build relationships with people at all levels
A friendly, approachable style and genuine enjoyment of working with people
You're the kind of person who notices when supplies are running low, remembers the details others forget and takes satisfaction in making sure everything runs smoothly. The team knows they can count on you, and that's exactly what makes you great at what you do.